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5 Gmail tips to save you from repentance, spam, and utter desolation



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Derek Poore / CNET

For most people, Gmail is basically a utility: practical, necessary – and extremely boring. What if you could learn some new superpowers that would turn your Gmail experience into something far more interesting and dynamic?

Email was a real snoozer during the dial-up days. At that time, email apps could only send and receive messages between addresses. However, that changed with the advent of webmail. As an e-mail giant, Gmail leverages the power of Google software and services to deliver what previous domains could only dream of.

It's time to improve your email game from the nineties to today. Here are five little-known tips, tricks, and features to help you maximize the power of Gmail.

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Tips and tricks for using Gmail



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Almost everyone has caught a typo after pressing Submit . Or worse, I wish they could do without anything they had just fired in the heat of the moment. Luckily, Gmail has an undo feature, but it has a catch: there's a time limit to deciding if the email you just sent is global or not.

By default, Gmail gives you five seconds to undo everything, but you can increase it up to 30 seconds to give your future self more time to fix a bug.

First, click the gear icon in the top right corner and navigate to Settings> General . At the top of the list of settings, see Undo Submit: followed by a drop-down menu.

Change the value from 5 to 10, 20, or 30 seconds, and you're done. You now have much more time to change your mind by clicking on the banner at the bottom of the screen that you see after submitting your message.

Unlimited aliases, kind of

Have you ever signed up for a newsletter to get a discount on a retail website, or you were frustrated by getting all the junk emails that your streaming services to have to unsubscribe? There's a way to fix unwanted emails without having to create a completely different Gmail account.

Just add + to the end of your username (but before the "@") you can create an infinite number of variations of your Gmail address. For example, the username + junkmail@gmail.com forwards emails to your main address without passing them on to spammers. You can then filter messages that contain "username + junk mail" into your junk folder or trash folder, so you'll never have to bother with deleting them again.

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Not only is this trick useful for filtering junk emails, it also allows you to create an infinite variety of email addresses for all your different roles in life while managing a single login for everyone ,

Do you use your personal e-mail address for your job? Create "username+work@gmail.com" to identify all business emails. Member of a book or car club? Use "username+club@gmail.com" to track emails from other members. Active in your church? Create "username+church@gmail.com" to separate the sacred from the profane.

Using filters more creatively

Filters can divide much more than just emails into categories. For example, if you create a filter that searches your inbox for the word "unsubscribe" and automatically sends those emails to your junk folder, any newsletters that you may have signed up for will be discarded.

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A "Tracking Number" filter collects tracking information for all your purchases in a specific folder. You can even create a filter to mark all messages as "read," so you'll never have to worry about the little badge icon, which requires you to check your emails every five minutes.

7 steps to a tidy inbox

1. Click the gear icon and select Settings .

2. Select the Filters & Blocked Addresses tab.

3. Click Create a new filter.

4. Enter keywords in the appropriate field: From to Filter By Sender Contains the words to scan whole E-mails etc.

5. Click Create Filter .

6. Decide what to do with the filtered email: Delete it Skip the Inbox (archive) Mark as read [19659040]] Important etc.

7. Click Create Filter .

If your phone stops working, send text from Gmail instead.

You do not need a charged phone with a data or Wi-Fi connection to send a text message – Gmail You can do it right from your desktop.

You only need to know the recipient's phone number and provider. To send them a text message, write an e-mail in which you enter your 10-digit phone number (without hyphens) as username and the gateway address of your network operator (available on the websites of the network operators) as a domain in the "To " enter.

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Mobile empty? You can still send text from Gmail.


Sarah Tew / CNET

For example, an email-based text for a Verizon customer looks like this: 0123456789@vtext.com. Other common domains are @ mms.att.net for AT & T, @ messaging.sprintpcs.com for Sprint and @ tmomail.net for T-Mobile.

Did you forget to unsubscribe? Remote Logoff

If you frequently retrieve your Gmail account from a public computer, such as: For example, at a library or school, you may occasionally forget to log out of your account after completing the process. This makes you vulnerable to attacks. Accessing your password-protected Gmail account may be all it takes for an identity thief to gain control of your bank accounts, credit cards, and, if you have smart home devices such as smart locks or security cameras, your own home.

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The link to Details is located at the bottom of the Gmail page under "Recent Account Activity."


Screenshot by Dale Smith / CNET

Luckily, you can use Gmail to view and sign out of any computers or devices you're currently signed in to. Just scroll to the bottom of your Gmail page and click Details (the link is directly below the message Last Account Activity ). This will display a page that will be displayed wherever you are currently logged in. Logging Out of All Other Gmail Web Sessions By Clicking the Button Above Logging Out of All Other Gmail Web Sessions will unsubscribe you from any session other than the current one.

There are many other ways to customize Gmail's workings. Read our guide to 15 Gmail shortcuts that you did not know you needed anymore.


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