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5 ways to avoid data disasters




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Whether you're a full-time freelancer or a business owner, your hard work – all the files and data you create for your client / business – is at risk. It could be a spilled coffee on your laptop or a customer storing the only copy of a file you have sent to him. Everything could destroy your hours of hard work in an instant.

Here are five tips on how to ensure that your work is protected and how to ensure that you never open a technical disaster.

Related: Why millennials are not so concerned about online security

1
. When you're on the move, your data is vulnerable.

When you're on the move, you are opening yourself to a number of security risks. For example, if you are using a Wi-Fi network that is not secure, you may risk the confidential data that your client has entrusted to you. If someone else gains access to this sensitive information, you are responsible for the loss!

  • What to do: Invest in a personal hotspot that you can password protect no matter where you are. Log in to your wireless service provider and see if you can add this feature to your existing phone plan. That way, you know that the Wi-Fi connection you use is secure.

. 2 Your laptop is your lifeline, not your lockbox.

If you work anywhere outside your home – a local café, airport lounge – then your laptop or tablet, etc., can be stolen in seconds, so easily. Confidential information there is now in the hands of the thief. In addition, any projects or work stored on your laptop can be lost forever. These are irreplaceable working hours – so money! – that you are potentially at risk of losing.

  • What to do: If you are taking your laptop out of the house, make sure that all files on it are protected by an external hard drive. In case of theft, you also want to make sure that your passwords are not cracked. An easy-to-crack password contains real words or proper names, keyboard sequences, and a limited number of characters.

. 3 Sharing is not always important.

If you work with multiple clients, you will undoubtedly have to share your work. But what happens if an employee accidentally deletes a file from your cloud storage repository? The work could be lost forever.

  • What to do: Do not assume file sharing means file security. Always make sure that you have a copy and multiple versions of each file that you send to a customer / colleague if something happens while the asset is being passed back and forth.

Related: Digital pickpockets now target your smartphone

4. Be an entrepreneur with company-level security.

While large corporations often provide their employees with secure file-sharing systems, remote employees / freelancers may not have access to them-that is, they could accidentally link to a private or client confidential file for someone who should not have access to it and your privacy is violated.

  • How to: The files you share or transfer should be password protected and sent via private links to a public link. Never send a link that someone can click and use to access a file. Just think about it – if you accidentally forward the wrong connection to the wrong customer, you could jeopardize your privacy and your reputation as a responsible partner.

. 5 Storage is not synonymous with safety.

This is a conversation that needs to take place, as a recent poll highlights as a point of confusion for most. Using cloud storage as a replacement for backups, you can easily lose data by accidentally deleting, overwriting or simply forgetting to manually upload files before an emergency or security incident occurs.

  • Create a storage security network with a cloud backup solution. Install software that continuously and automatically backs up all user files and data and looks for changes along the way – no manual drag-and-drop is necessary. An investment creates the certainty that no work is lost forever, no matter what!

Connected: Use a password manager to make your accounts secure

Opinions by Entrepreneur Contributors are their own.


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