I use Google Drive every day. I use it for work. I actually wrote this blog post in Google Docs. I use it at home, whether I use sheets to outline the summer plan for my children or add to my ever growing recipe folder ̵
I used Drive for so long that I discovered some hidden gems along the way, making Google's cloud service even better. Here are nine functions that I can use as well.
Remove photos from last view
I'm looking at the Google Drive view to find the documents I'm working on this week or this month. Or, before I started using Google Photos to back up photos on my iPhone. Now my photos clog my current view and make them largely unusable. I wish Google would give me an option to exclude photos from my list of recent files, but until it works, you can use this workaround.
Enter -jpg in the search box and all your photos will be filtered out so you can browse the files you recently created or edited. You can use this workaround in Google Drive on the web and in the mobile app.
Enable Quick Access
This new feature adds a thumbnail belt above the My Drive view, giving you quick access to recently modified files. (And luckily, it does not contain photos like the "Last View" view.) In the Google Drive settings, you'll find a line for Quick Access . Just click the box for Prepare the relevant files if you need them and then refresh the page.
Filter your searches
This area is within sight. The search box at the top of Google Drive has a down arrow on the right. Click on it and you'll get a number of search options to filter your search results. If you've used Google Drive for years and collected a large library of files, these search options are extremely useful to limit your results. You can filter by file type, modification date and owner. For shared documents, you can filter for a person with whom you shared a file. And so you do not let anyone down, you can also filter for files that have an action item assigned to them or list suggestions in a file.
Send links to files instead of attachments
At the bottom of the Gmail compilation window is a small Google Drive icon. You can attach files that you have saved in Google Drive, or simply send a link. For Google Drive formats – documents, spreadsheets, presentations, and so on – the only option is to send a link to the file. For other types of files – PDFs, Word documents, pictures – you can send them as an attachment or drive link that lets you share files larger than Gmail's 25MB size limit.
Quickly delete formatting 19659012] You have some options for clearing the formatting for text that you paste into Google Docs. You can select the text and select Normal Text from the toolbar at the top. Or you can go to Format> Clear Formatting . (For the latter, you can use the keyboard shortcut Ctrl – or Command – for Mac.) You can bypass the formatting process by holding down the Shift key while pasting text. Yes, Ctrl-Shift-V inserts without formatting.
One-tap Phone Backup
Want to save your phone's important data to Google Drive? You can! And with a single tap. In the mobile app, go to Settings> Backup and choose what you want to back up – contacts, calendar events or photos and videos (or all three). Just tap Start Backup to get started. It will probably take a while, so you might want to start the process overnight. Your phone must be connected and connected to the Wi-Fi network.
Backing up folders on PC or Mac
Google's Backup and Sync app lets you back up the contents of your Mac or PC – or just selected folders. Alternatively, you can sync the files stored on Google Drive for easy offline access to your computer. For information about how to start backing up and synchronizing files, see.
Commenting directly on Microsoft Office files
Earlier this year, Google has the ability to comment on Microsoft Office files, so you do not need to convert a Word document to a Google Doc to post comments, or a Chrome Extension to use. Now you can open a Word document, an Excel file, a PowerPoint presentation, and more, and paste your comments directly into the file. Your comments indicate whether your employees are opening the file in Google Drive or the corresponding Microsoft app. To add a comment, click on the "Add comment" button. It looks like a square speech bubble with a plus sign in it. Why can not we all get along and Google and Microsoft when it comes to commenting on files?
Setting up offline access
Do you need to work while driving or at other times when you are not connected to the Internet? No problem. With Google Drive, you can access your files when you're offline. Then your changes will be synced when you get back online. However, to set up offline access, you first need to do two things:
- Install the offline Docs extension. 19659036] Sign in to Google Drive, click the gear button to open Settings, and select the check box in the Offline for Sync Google Docs, Sheets, Slides, and Drawings section of this computer to work offline can . 19659037] google-drive-offline "data-original =" https://cnet3.cbsistatic.com/img/7g91Q86W55Pfm6jfvBbGJOoeveM=/620×0/2018/06/14/a04b6cd2-5515-4d8b-90be-c303bde0f194/google-drive- offline.jpg “/>
Screenshot by Matt Elliott / CNET
One last thing: To edit files when you're offline, you must first sign in to your Google Account and use Chrome.
More information: 10 Google Docs Features You Should Use
Published June 16, 2017.
Update, June 14, 2018 : New tips added.