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Annotate a PDF file on a Mac

Sharing and creating PDF files with colleagues or colleagues is likely to make you a note. Commenting PDFs refers to adding notes and important notes to the PDF for other readers. This is common during the development process and may be required so that you can also sign or complete a PDF file.

Do not worry if you do not have much experience with such annotations on a Mac. We'll explore the simplest ways to annotate PDFs on MacOS and find out which tools work best with both Preview and Acrobat DC.

Annotate with Preview on Mac

The Preview app on Mac is probably the easiest way to quickly annotate a PDF document. It's already preinstalled, completely free and quite easy to use. Follow these steps:

  Preview Annotation Tools

Step 1: Access the Preview App. The preview should be available in your dock – it's the icon that looks like a few photos under a magnifying glass. If you right-click the Preview app, you can view all the files you last accessed with Preview and select the one you want. If you are working with a new PDF file, just open it and it should automatically be previewed (otherwise, right-click on the PDF file to see more opening options and select Preview [

Step 2: You can use different types of annotation options in the preview: to get started with them, go to the menu at the top of the screen and select Extras followed by Comment In the annotation menu, select the top option labeled Select text This should add the annotation toolbar to your preview window, and you can select any text in the PDF window. Highlight a section of text, then click right-click your highlight to change the option to display elevation colors, or add note . Select Add Note to annotate this section.

  PDF Editing Preview

Step 3: Adding annotations to highlighted text is one of the most common ways to annotate. There are, however, many other options in the preview. When you return to Annotate, the option to create a note is also displayed. This note is a small color block that is expanded to a full note that you can type. You can place this block anywhere in the PDF file. This makes it ideal for visual PDF files where you may want to talk about a specific area rather than a specific part of the text. If you look, you can also use Annotate to create text boxes and speech bubbles that represent similar objects with the same advantages.

Step 4: Another popular way of annotating PDFs is to insert your signature. If you need to do this, go to Tools and Annotate and look at the Signature option at the bottom. If you do not have a default signature on your Mac, you must select Manage Signatures . That way, you can create a signature with your mouse, on your touchpad, or with your camera to upload a signature. You can then paste your creation as a text field into a PDF file.

Adobe Acrobat DC Annotations

Another very popular option for managing PDF files on MacOS is Adobe Acrobat DC, which is particularly popular in professional environments. If this is the tool that you use to manage PDFs, there are also ways to comment. This is particularly effective in deepening the notation and developing a PDF together in groups. You do the following.

Note: These tools may not work if all comments have been disabled specifically for the PDF. In a collaboration or workflow scenario, this is unlikely, but should be noted.

  Adobe Acrobat Annotation Toolbar

Step 1: Open your PDF file with Adobe Acrobat DC. Unless you open a PDF file that is already in a managed review workflow, you will not immediately see a toolbar of annotation tools. That's fine – you just have to activate it. Look at the menu at the top of your screen and select Extras . Then select Comment . This will open the comment toolbar, which you can use to annotate.

  Acrobat Sticky Note

Step 2: When you look at the comment toolbar, you'll see several options to create Annotations. For simplicity, you can simply select the leftmost option, the small text box. This creates a "sticky note" or an expandable note that you can insert into the PDF file. Click the Sticky Note icon and then anywhere in the PDF file where you want to insert your comment. Enter your full content and then select Post .

Step 3: There are many other ways to make comments. The toolbar displays options for a set of text highlighting tools (all "T" symbols) that are suitable for more specific editing types. If you want to create an object, you will see the polygon icon on the right side of the toolbar, which you can use to create arrows, squares, circles, and so on as part of more complex editing tasks.

Step 4: Do you have many annotations in the same PDF file? Select a annotation tool from the comment toolbar. Before using it, look for the pin icon on the right. This is the button Tool selected to keep . Select it and you can use this commenting tool repeatedly without having to re-select it.

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