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Assign tasks to Google Drive



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When working with files in Google Drive (documents, sheets, and slides), it's easy to lose track of who's working on specific parts of a project. Google Drive lets you assign tasks to someone else on your team.

Start Google Drive and open a file where you are currently collaborating with others.

 Start Google Drive and open a file you created. Work with others.

This manual uses a Google Docs file, but the process is virtually the same for a sheet or a slide file.

Select a text, image, or cell Click the Add Comment icon on the right side of the page. Alternatively, press Ctrl + Alt + M (Windows / Chrome OS) or Cmd + Option + M (MacOS) to add a comment on the keyboard shortcut.

 Select part of the document and click Add Comment icon on the right.

RELATED: Adding Comments in Google Docs

To add a comment to a picture, this comment must be aligned "In Line". "Break Text" and "Break Text" disable the ability to add a comment.

 Make sure the image is set to

. Then enter a comment and include the employee's email address – with a "+" or "@" before – to which you want to assign the task. A check box is displayed. Click the box next to "Assign To," and then click the Assign button.

 Enter the person's e-mail address with a + or @, and click the box next to

. Assigned tasks appear in the comments area on the right side of the page and indicate who they are assigned to. The collaborator receives an e-mail with a link to the document.

 An assigned task appears as a comment on the right.

To reassign a task, click the comment, and then click the Answers text box in the comment.

 To assign a task to another person, click on the comment and then on the text field

Enter a comment While viewing the other employee's e-mail with a "+" or "+" Precede "@," check the box next to "Reassign" when the option is displayed. Click the "Reassign" button.

 Enter the person's e-mail address with a + or @ as before, and click

. If You or the Collaborator Does not Receive E-Mail When you receive an email notifying you of an assigned item, you can still check to see if something is waiting for you. Go to Google Drive, and next to each file that's pending, a number of tasks appear.

 For files whose job you expect, a number of tasks appear next to the name of the document.


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