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Collaboration on Microsoft Office files in G Suite



One of the features of collaboration in G Suite is the ability to simultaneously edit documents, sheets, and slide files with other employees and see the changes in real time. Now you can do the same thing with Microsoft Office files without having to first convert them to the appropriate G Suite format. Getting Started:

Sharing Office Files

The first step in working with G Suite is to share a file with your employees. This starts with adding the file to Google Drive. Go to drive.google.com and sign up as needed. Click New> Upload File in the top left corner. Select the Word, Excel or PowerPoint file you want to add and click . Open to upload it.

Then right-click on the file and select Share. In the box that appears, enter the email addresses of your employees and click on the pencil icon on the right. Select Edit from the drop-down menu to add and edit content and comments. Insert a message in the Note field, and make sure that the Notify people check box is selected. Then press Send . The recipient receives an e-mail with a direct link to the file.

  gsuite sharing Michael Ansaldo / IDG

To work on Office documents in G Suite, you must first share them with each person. [19659008] How to Edit Microsoft Office Files in G Suite

The process of editing Office files in G Suite is virtually the same as with all native Google Formats. First, go to your Google Drive folder and double-click a Word, Excel or PowerPoint file. This will open a preview. Click Open in Google Docs / Slides / Slides . The file opens and you will see a DOCX, XLSX, or PPTX file extension next to the file name in the upper-left corner of the screen to indicate that you are viewing it in Microsoft Office format.

Once you start editing a document, spreadsheet, or slide, any changes to the content are saved in the original Microsoft Office file and can be viewed immediately by anyone else. However, you can only suggest changes in Word files without changing the original text.

  Proposed changes to gsuite Michael Ansaldo / IDG

In G Suite, you can suggest changes to Microsoft Word files before you finalize the changes.

Select Suggestion Mode from the drop-down menu at the top right of the toolbar. To suggest a change, enter the proposed change where you think it should be in the document. This proposed text will be displayed in a new color and the text to be deleted or replaced will be shown as crossed out. The owner of the document will receive an e-mail indicating the proposed changes. When they click on an edit, they have the option to accept or reject it. If accepted, the change will be made to the original file.

Adding comments

Whether you are editing documents simultaneously or separately with your people, you can use comments to communicate. To add a comment to any Office file, click the balloon icon in the upper-right corner and select Add Comment . Click on the text, cell, or section you want to comment on, enter your comment in the box that opens, and click the Comment button.

  gsuite rejects comments Michael Ansaldo / IDG

] You can assign comments as tasks for specific people by typing their email address.

You can forward your comments to one or more specific people by typing a plus sign followed by their email address with the comment. Each person will receive an e-mail with your comment and a link to the file. If you want to assign the comment to a person as a task, select the Assign to check box next to their e-mail address.

Once a comment has been addressed, the person can click the button Resolve in the comment box to hide it. You can also reply directly to comments in the comments field.

Find suggested content

When you edit a Microsoft Word file in G Suite, you can use the Explorer panel to browse the web and your own Google Drive files for information and images about the current document. With the Word file open in Google Docs, click the Browse button at the bottom right. All available relevant files and web content are displayed on the right side of the Browse panel. You can also search the web and your files using the search box at the top of the pane.

  gsuite explore Michael Ansaldo / IDG

With G Suite Explore, you can search for relevant content without leaving the document.

Reviewing changes

G Suite logs all changes made to a document, restoring the original iteration. It's easy to review changes, copy text from an earlier version to add it to a newer version, or return to an older version.

  History of the gsuite Version Michael Ansaldo / IDG

You can review and restore changes to older versions of files using the G Suite Version History Tool

If you have edit permissions on a document, spreadsheet, or slide , you can compare earlier versions of the file at File> Version History> Show Version History. All versions of this file are displayed in the right pane. Select a version to see who edited the file and made any changes. To restore an earlier version of a file, select the version and click Restore This Version> Restore .


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