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Home / Tips and Tricks / Creating and Managing Spark Email Templates and Canned Responses «Smartphones :: Gadget Hacks

Creating and Managing Spark Email Templates and Canned Responses «Smartphones :: Gadget Hacks

If you find yourself emailing the same email again and again, with only a few changes (such as new addressees), or if you're constantly responding to messages with the same answer, it's always a waste, if you keep typing them from time to time. Spark, a third-party mobile device email client, does all the work for you, regardless of which email account you need it for.

Spark's feature is similar to Gmail's premade responses and other email services you allow. Create custom email templates that let you choose whether to send an email to someone first or just answer. While most services, including Gmail and Apple Mail, restrict templates to desktop and web apps, Spark is available directly in its mobile app and works with Gmail, Apple Mail, Yahoo, and so on.

To start, make sure you & # 39; Run the latest version of Spark on your device. While Spark is available for both iOS and Android, templates are currently available for iPhones only. The supported template was launched in Spark Version 2.1

for iOS, but now works slightly differently on newer versions.

Step 1: Access the Template Editor

There are two ways to start a template. First, in a draft, tap the template icon in the menu bar, and then tap the + (Plus) button at the top right of Templates . All connected accounts and teams with template folders are displayed. If you are not sure in which folder your template should be saved, start with "My Templates". If you have selected a folder, the template editor starts.

The second way to reach this template editor is through the in-app settings. If you're viewing your Inbox or other folder (for example, sent emails), either tap the Hamburger menu icon in the upper-left corner or swipe right from the left-hand side, and then tap Settings. Then tap on "Templates" and you will be on the same folder selection screen as the first method. Touch + (plus), and then select your folder.

You can not create custom template folders. Use Personal Folders Templates and Team Templates for Templates That You Should Like Other Team Members

Find the template editor via a draft (left) and settings (right).

Step 2: Naming and Designing Your Template

First, add a name for the custom template in the "Name Your Template" box above. You can change this at any time. This title will not be shown to any recipient as only you or your team will assist in finding the template you need.

If you know how to write an e-mail, you can create a template. You save both a subject and a body with your template. This is like writing a normal message. You can add attachments with the paperclip icon. The menu bar above the keyboard even displays the same rich text formatting tools. The only thing you will not find here is the signature field, which you can only add after selecting your template in a draft.

For those who create emails with HTML code, you can simply insert the HTML code directly into the body of the email, and Spark recognizes it as such.

Step 3: Add auto fillers (if necessary)

Auto Fillers in Spark templates sound like this: Placeholders for information that will be filled out correctly later. In this case, they refer to either your name or the name of the recipient.

If you apply a template that has one of these options enabled, the auto-filler for your name will automatically be entered in the "" box based on your contact information. From: "Field.The field" To: "also specifies what is displayed in the recipient's automatic labels, which can be either the name of a person or the name of a company.

on Use an automatic pen, point the cursor where you want the autoloader, and then tap the blue "Abc" icon in the Formatting toolbar Next, you will see six possible names:

  • My first name
  • My last name
  • My full name
  • Name of the recipient
  • Last name of the recipient
  • Full name of the recipient [19659028] Everyone is self-explanatory You can assign more than one of these options to each template as well as duplicates of each element, so you can repeat or use different versions as often as you like.

    Note: Recipient options are automatically populated later only if that user's name is in Your contacts is saved. In addition, this only works with one-to-one links e-mail exchange. Otherwise, the place where the recipients automatically fill is converted to a placeholder, which you must manually change.

Step 4: Add Wildcards If Needed

Wildcards act as easily identifiable space so that you can replace text after you apply the template. In this way, you will not accidentally send an email named "Project Name Here" or "Q3 Statistics" as you gloss over your note for yourself.

The use of wildcards works in a similar way to automatic fillers. In previous versions of Spark, everything was called a "placeholder", with auto-fillings in the placeholder menu called "custom placeholders." Now there is some separation, but it works in the same way.

Place yourself where the placeholder should appear in your text, and then tap the orange "abc" icon on the formatting toolbar. An orange "placeholder" appears in the template you specified. Begin typing, and whatever you enter is the placeholder. When you're done, you can just tap anywhere else in your template, and the placeholder will turn orange with the text inside.

Step 5: Save your template

If you're using work on your template are done, tap "Save." You return to the template folder where you saved your template. If you want to make adjustments, just tap on your template in the list and do it accordingly. For subsequent edits, you do not have to click "Save" to save it. Just press the back button. All edits are saved automatically.

Step 6: Apply a template to a draft

You & # 39; I find it very easy to use templates. Start with a blank draft (either as a new email or in response), and then add the recipient if you are using an automatic recipient. This is very important because auto fillers can not be automatically changed once a template is added. The recipient must therefore be added before so that the template can read the field "To:". If you accidentally forget to do so, you must start a new design or replace it manually.

If you have auto-fillers in your template for your name, you must change the "From:" box to the e-mail address that you want to use before applying the template. It must first be read when applied, and it can not be changed automatically later. This is not a problem if you only have one e-mail account in Spark or if your name is the same for each e-mail account.

Then tap the template icon in the menu bar and then select your template from the pop-up window. If you do not see it, try the search function. Just tap on your template and on voilà – your empty draft is now your email template with auto-fillers and placeholders.

If you have wildcards, you can easily add the updated text. Touch the placeholder and make sure it turns dark orange. Start typing next. The orange disappears and you can enter anything you need.

For signatures, you can apply them before or after you apply the Add or change a template at the bottom of the email draft. It does not matter.

Step 7: Manage Your Templates

All templates available for you can be found on the page Templates which you can find via Settings -> Templates. Here you can see all the templates you have created as well as all other templates created for your team. To edit a template, tap it, make the required settings, and press the Back button to save it.

To delete a template from the Templates view, long delete to the left can be deleted automatically, or you can swipe left with your finger to display the "Delete" button. You can also delete a template by tapping it and then selecting the ellipsis icon (•••) in the top right corner. Select "Delete" on the action sheet.

Also in the ellipsis menu (•••) for each template is the option "Copy", in which another action sheet is displayed, in which you specify the desired folder. Make a copy and "move", whereupon Another action sheet will appear with the question in which folder you want to change it.

Cover Picture, Screenshots and Gifs by Jake Peterson / Gadget Hacks [19659057]
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