The Microsoft Office 2010 Quick Access Toolbar and Ribbon Bar provide a real productivity boost for Office 2010 users. Originally introduced in Office 2007, Microsoft has continued to expand and enhance the functionality of Quick Access Toolbar and the Office Ribbon Bar . Both elements represent a significant departure from the user interface of pre-2007 versions of Microsoft's venerable Office suite. Quick Access Toolbar and the Ribbon Bar for Microsoft Word, Excel, Outlook, PowerPoint, Publisher, and Access.
Users of Microsoft Office 2007 should check out the post on "Increased Productivity with 2007 Microsoft Office."
A key change in Office 201
Quick Access Toolbar and Ribbon Bar Basics
The default configuration for Microsoft Excel 2010 is shown below in Figure 1. The default Home Tab is selected and the Quick Access Toolbar is located at the top of the Excel icon. The Quick Access Toolbar icons are highlighted with a red box and arrow.
Customizing the Quick Access Toolbar Functions
There are a few default commands included on the Quick Access Toolbar however they are rather limited. They include commands like Opening and Saving documents and Undo and Redo. The Real Power of the Quick Access Toolbar is a command-line tool that you can use to customize your own needs.
The procedure for the customization process is now underway.
Quick Access Toolbar (see Figure 2). ” width=”399″ height=”411″ srcset=”http://www.htstechtips.com/wp-content/uploads/2011/05/office-ribbon-bar-2.jpg 399w, http://www.htstechtips.com/wp-content/uploads/2011/05/office-ribbon-bar-2-291×300.jpg 291w” sizes=”(max-width: 399px) 100vw, 399px”/>
After selecting a command. ” width=”399″ height=”411″ srcset=”http://www.htstechtips.com/wp-content/uploads/2011/05/office-ribbon-bar-2.jpg 399w, http://www.htstechtips.com/wp-content/uploads/2011/05/office-ribbon-bar-2-291×300.jpg 291w” sizes=”(max-width: 399px) 100vw, 399px”/>
Clicking on this arrow will display a menu (Figure 2) Quick Access Toolbar at the top of the screen.
Adding More Commands to the Quick Access Toolbar
The Customize Quick Access Toolbar allows you to customize the toolbar. To access the list of commands click on the arrow at the right end of the toolbar. The " Customize Quick Access Bar " list will appear. Click on the "More Commands …" selection
Selecting "More Commands" will display the " Customize Quick Access Toolbar " screen , From here you can select any command in the left-hand column to be added to the Quick Access Toolbar. After highlighting a command click the "Add" button in the center to move the command to the right-hand column. When your additions are complete click "OK" at the bottom of the screen. The commands you selected will be added to the Quick Access Toolbar .
Modifying the Quick Access Toolbar Command Order
In Office 2010, it appears that the Quick Access Toolbar appears. The "Customize the Quick Access Toolbar" screen (Figure 6) so allows you to change the commands that appear on the Quick Access Toolbar. On the right side of the screen – highlighted in red box here – are Up and Down arrows. By highlighting a command and then clicking either the up or down arrow you can change the order of the commands. When done, the commands click "OK" at the bottom of the screen to save the order.
Quick Access Toolbar Customization – Try It, You'll Like It
The Ribbon Bar can produce significant benefits for anyone who uses Microsoft Office 2010 or 2007 regularly. With some relatively minor modifications to either element Office 2010 can become a much more effective tool. Give it a try and I think you will be glad you did.