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Customize Quick Access Toolbar | Ribbon Bar – Office 2010



The Microsoft Office 2010 Quick Access Toolbar and Ribbon Bar provide a real productivity boost for Office 2010 users. Originally introduced in Office 2007, Microsoft has continued to expand and enhance the functionality of Quick Access Toolbar and the Office Ribbon Bar . Both elements represent a significant departure from the user interface of pre-2007 versions of Microsoft's venerable Office suite. Quick Access Toolbar and the Ribbon Bar for Microsoft Word, Excel, Outlook, PowerPoint, Publisher, and Access.

Users of Microsoft Office 2007 should check out the post on "Increased Productivity with 2007 Microsoft Office."

A key change in Office 201

0 is the introduction Quick Access Toolbar and Ribbon Bar in Microsoft Outlook . Along with adding productivity and efficiency benefits to the Office Ribbon Bar and Quick Access Toolbar across the full office suite.

Quick Access Toolbar and Ribbon Bar Basics

The default configuration for Microsoft Excel 2010 is shown below in Figure 1. The default Home Tab is selected and the Quick Access Toolbar is located at the top of the Excel icon. The Quick Access Toolbar icons are highlighted with a red box and arrow.

Figure 1 – Default Quick Access Toolbar & Ribbon Bar

Customizing the Quick Access Toolbar Functions

There are a few default commands included on the Quick Access Toolbar however they are rather limited. They include commands like Opening and Saving documents and Undo and Redo. The Real Power of the Quick Access Toolbar is a command-line tool that you can use to customize your own needs.

The procedure for the customization process is now underway.

Quick Access Toolbar (see Figure 2). ” width=”399″ height=”411″ srcset=”http://www.htstechtips.com/wp-content/uploads/2011/05/office-ribbon-bar-2.jpg 399w, http://www.htstechtips.com/wp-content/uploads/2011/05/office-ribbon-bar-2-291×300.jpg 291w” sizes=”(max-width: 399px) 100vw, 399px”/>

Quick Access Toolbar Customization Dropdown

After selecting a command. ” width=”399″ height=”411″ srcset=”http://www.htstechtips.com/wp-content/uploads/2011/05/office-ribbon-bar-2.jpg 399w, http://www.htstechtips.com/wp-content/uploads/2011/05/office-ribbon-bar-2-291×300.jpg 291w” sizes=”(max-width: 399px) 100vw, 399px”/>

Figure 2- Quick Access Toolbar Customization Dropdown

Clicking on this arrow will display a menu (Figure 2) Quick Access Toolbar at the top of the screen.

Customized Microsoft Word Quick Access Toolbar

Adding More Commands to the Quick Access Toolbar

The Customize Quick Access Toolbar allows you to customize the toolbar. To access the list of commands click on the arrow at the right end of the toolbar. The " Customize Quick Access Bar " list will appear. Click on the "More Commands …" selection

Figure 4 – Adding More Commands to the Toolbar

Selecting "More Commands" will display the " Customize Quick Access Toolbar " screen , From here you can select any command in the left-hand column to be added to the Quick Access Toolbar. After highlighting a command click the "Add" button in the center to move the command to the right-hand column. When your additions are complete click "OK" at the bottom of the screen. The commands you selected will be added to the Quick Access Toolbar .

Figure 5 – Customizing the Quick Access Toolbar Screen

Modifying the Quick Access Toolbar Command Order

In Office 2010, it appears that the Quick Access Toolbar appears. The "Customize the Quick Access Toolbar" screen (Figure 6) so allows you to change the commands that appear on the Quick Access Toolbar. On the right side of the screen – highlighted in red box here – are Up and Down arrows. By highlighting a command and then clicking either the up or down arrow you can change the order of the commands. When done, the commands click "OK" at the bottom of the screen to save the order.

Add Quick Access Toolbar Commands From the Ribbon Bar

A Quick Access Toolbar Ribbon Bar . Ribbon Bar a menu appears. Selecting the first item, "Add to Quick Access Toolbar". Ribbon Bar .

Figure 7 – Use Ribbon Bar to Add A Toolbar Command

a Quick Access Toolbar . Simply right click on the exisitng command in the toolbar that you want to remove. This will display a menu as in Figure 8. "Remove from Quick Access Toolbar " that the red arrow points to.

Figure 8 – Remove a Command from the Quick Access Toolbar

Modifying Display Properties – Ribbon Bar and Quick Access Toolbar

Office 2010 provides a few different methods Ribbon Bar and Quick Access Toolbar are displayed or hidden.

  1. Customize the Quick Access Toolbar – this will take you to the toolbar customization screen shown in Figure 5.
  2. Show Quick Access Toolbar Below the Ribbon – The Ribbon Bar – this will open the ribbon bar customization screen which is similar to the toolbar customization screen in Figure 5 & 6.
  3. Minimize the Ribbon Bar – this will hide (collapse) the bar except for the section titles as "Home", "Insert" and "Page Layout". Figure 9 below shows Ribbon Bar
Ribbon Bar

Ribbon Bar Ribbon Bar Ribbon Bar Ribbon Bar of the screen just below the icons for maximizing, minimizing and closing the application (Word, Excel, Outlook, etc.) as shown in Figure 10. This little arrow head, highlighted by the red arrow in the diagram works as a toggle. Ribbon Bar wants to minimize (collapse), click the arrow head a second time and the Ribbon Bar wants to return to its full size.

Figure 10 – Alternative Ribbon Bar Display Control

Customize the Office Quick Access Toolbar and.

Quick Access Toolbar Customization – Try It, You'll Like It

The Ribbon Bar can produce significant benefits for anyone who uses Microsoft Office 2010 or 2007 regularly. With some relatively minor modifications to either element Office 2010 can become a much more effective tool. Give it a try and I think you will be glad you did.

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