The Outlook client has several different windows that you can show and hide. Each of these areas should make it easier to find, view and manage things in Outlook. We will take a look at how you access them and how you can tailor them to your way of working, starting with the navigation pane.
Customizing the Favorite Area
The Navigation Pane ̵
By default, Outlook displays the navigation pane with the Favorites folder at the top for easy access. Favorites are a collection of commonly used folders such as Inbox and Sent Items.
You can add any folder to Favorites by right-clicking the folder in the navigation pane and clicking Add to Favorites.
The folder is displayed in the Favorites area.
You can also drag folders to Favorites and drop them there. Folders displayed in Favorites are not new folders or copies of existing folders. These are shortcuts to folders in your mailbox.
If you delete an email from a folder in your Favorites, delete it from the "real" folder that appears in the mailbox. You can add or remove any folder in your favorites. Right-click a folder in Favorites and choose Remove From Favorites to remove it.
The folder is still available in the mailbox. it just does not show up in favorites. Although you can add folders to favorites by dragging and dropping, you can not remove folders from Favorites by dragging them back to the mailbox. You can only remove a folder from Favorites by using the context menu with the right mouse button.
You can also disable the favorites altogether if you do not want to use them. Regardless of which folder you are in, click View> Folder Area.
Disable the Favorites option in the menu that appears.
This will remove the favorites panel from the navigation pane. To turn it back on, click View> Folder Area and turn on the Favorites option again.
Customizing the Navigation Pane View
You may notice that the folder pane drop-down options contain more than just enabling and disabling favorites. You can also choose whether the navigation panel is visible (default), minimized to the side, or completely disabled.
Minimizing the area is useful for smaller screens and turning off the area Be useful if you want to work with many emails in a folder and maximize your screen area. If you choose Minimize, the window moves to the left and shows only the first three items in Favorites.
Click the arrow above to redraw the entire window
If you move the pointer to another location in Outlook, the area is resized again. To make it visible, you can go back to View> Folder Area and change the setting to "Normal" or click on the pin in the top right corner.
Customize the icons below Navigation area
At the bottom of the navigation window are icons for other Outlook functions – calendars, tasks, etc.
To move between them switch, click on an icon or press Ctrl + [a number]. on your keyboard. Ctrl + 1 will change to the first icon in the list, Ctrl + 2 to the second, and so on. As you move over each icon, a quick view of important data is displayed, such as: For example, upcoming events in the calendar, or your favorite people contacts.
You can choose how many icons are displayed here, and in which order they are displayed, and whether Outlook displays them as icons or words. To access these options, go to View> Folder Area again and select Options.
Alternatively, you can also choose File> Options> Advanced and then click the Navigation button.
Regardless of the route selected, Outlook displays the Navigation Options window.
The first option lets you choose how many items Outlook should display at the bottom of the navigation pane. You can select a maximum of eight. However, most users only have seven items to display, as the eighth option used to be a journal (which was not recommended in Outlook 2013). Microsoft has never managed to change the limit from eight to seven.
Regardless of the number dialed here, you must expand the navigation area to see the additional icons. You can resize the area by dragging the right edge.
If you want to see the names of the options instead of the icons, you can disable the "Compact Navigation" option.
This will change the options to names, and they will still match the maximum number of visible items you've selected.
You can change the order of items by selecting an item, and then using the Move Up and Move Down buttons.
This is useful if you use certain elements that you regularly use, such as: B. Tasks or Notes They are more accessible without all elements needing to be visible. Alternatively, you can drag the elements in the navigation pane themselves in a different order. You can change the order regardless of whether you have enabled or disabled the "Compact Navigation" setting.
There is a little weirdness that you should know. If you use the combination Ctrl + [number]the icons will still open in the original default order. CTRL + 1 always opens the e-mail, CTRL + 2 always opens the calendar and so on, no matter how you order the symbols yourself.
Finally, there is the Reset button, which returns the options in the navigation pane. Default configuration.
This resets the Maximum Visible Items value to four, and the order of the items back to their default value. However, the "Compact Navigation" setting is not changed. If you turn this off, it will remain disabled even after you reset the default settings.
This is a look at the navigation pane, one of the most basic parts of Outlook. Hopefully, these customization options can help make it work better for you.