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Home / HowToTechnology / Get Your Head Through the Cloud: 24 Tricks for DropBox, iCloud and More | technology

Get Your Head Through the Cloud: 24 Tricks for DropBox, iCloud and More | technology



iCloud

1. Secure the Cloud

2-step verification is one of the most effective ways to back up your data. If this option is enabled, you will need to enter both your password and a randomly generated code provided by Apple as you make changes to your Apple ID or purchase from a new device. To activate, log in to your Apple ID in your web browser, click Password and Security, and follow the on-screen instructions

  iCloud photo privacy screengrab

Tip 2: Backing up photos in iCloud

. 2 Keep your file hidden

If you do not feel confident enough with your private photos on iCloud, even after you enable two-step authentication, you can ensure that your photo stream is never uploaded to Apple's servers the first place. On iOS 8 go to Settings> iCloud> Photos and uncheck "My Photo Stream" and "Photo Sharing".

. 3 Secure Now

Thanks to the Cloud, it's possible to back up your pictures, accounts, documents, and settings automatically when your iPhone or iPad is plugged in, locked, and connected to Wi-Fi. On iOS 8, go to Settings> iCloud> Backup and enable iCloud Backup. You can even delete some of your local files, such as pictures, to save space on your device.

  Save space iCloud screengrab

Tip # 4: Turn off iCloud backup for specific apps

. 4 Save storage space

Save storage space by turning off backup storage for applications that you rarely use or do not need to back up in the cloud. For example, it's important to back up your contact list, but do you really need to back up your whatsapp chat logs? On iOS 8, go to Settings> iCloud> Storage> Manage Storage> Your iPhone> and choose which apps you want to back up.

. 5 Google Contacts to iCloud

You can easily migrate your Google contacts to iCloud by logging into your Gmail account and clicking on the red Gmail text above the red button on the left side of the screen click and select contacts. Now click on the "More" button in the toolbar at the top and select "Export". A new window appears, select the contacts you want to save and export as a vCard format. Log into your iCloud account on your computer and drag the exported vCard to the Contacts folder. To view these contacts on your iOS device, go to Settings> iCloud and make sure Contacts is turned on.

  Sign out of iCloud screengrab

Tip 6: Log out of iCloud

. 6 Go from the net

hate iCloud and everything it stands for? It's okay, you do not have to use it. On iOS 8, go to Settings> iCloud and select Sign out. You can still back up all your data unless you have to do it the old-fashioned way by connecting your Apple device to your computer and backing it up via iTunes.

Google Drive

7. Saving Each File

You do not just need to save certain Google files to Google Drive. When you download the desktop app, a folder is created where you can drag and drop any files. Do you want to transfer a set of Word files, MP3s or even a video from one computer to another, but you do not have a dongle at hand? No problem, just use Google Drive.

  Share in Google Drive Screengrab

Tip # 8: Sharing Documents in Google Drive

. 8 Share Your Documents

Google Drive allows you to share your document publicly, privately, or for a select few. Click the blue Share button in the upper-right corner of your document, and under "Share with others," enter the names of the people you want to share them with. If you want to create a public link, click the small chain link icon in the upper right corner.

. 9 Defend your drive

Google has a two-step verification – it was one of the first users of the system – and it's a breeze. While logged in to your Google Account, click your name in the upper-right corner, then click Account> Security, and under Password, click the 2-step verification option before following the on-screen instructions.

  Google Drive attachments screengrab </p>
<figure itemprop=

  19659030] Tip 10: Attach files from Google Drive
</figcaption></figure>
<p>  10th <strong> Huge Email Attachments </strong></p>
<p>  You can leverage the power of the cloud to get around the 25 MB limit that Google imposes on all Gmail accounts. After you've created both a Gmail and a Google Drive account (both are free), click the "Insert files with Google Drive" button at the bottom of your Gmail compilation screen. Congratulations, you can now attach up to 10 GB of data. </p>
<p> . 11 <strong> Know Your Shortcuts </strong></p>
<p>  You may not know it, but Google Drive includes a number of incredibly useful shortcuts to help you speed up and enhance your experience with the software. Just type "Ctrl + /" when you're on a PC, or "Cmd + /" when you're in any section of Google Drive on a Mac. A black screen appears listing all helpful commands. </p>
<figure itemprop=

  Apps on Google Drive Screengrab

Tip 12: Add apps to Google Drive

12th Apps and Add-ons

If you do not use apps and add-ons, you will not be able to get the most out of Google's cloud service. Add-ons are located in the top bar of a drive document that you are editing, and apps can be found in the Chrome Webstore. These extra extras add extra functionality to Google Drive, including useful must-haves such as track changes or PicMonkey, a free photo editor.

Dropbox

13. Offline ad

Sometimes the connection to the cloud can not always be made, so you can not access your documents. However, if you prefer your Dropbox files while using a mobile device, they will not only be added to a special "Favorites" folder – similar to a bookmark folder – but they will also be saved locally, so you can even access them if you do not have them Connect to the cloud.

fourteenth Save Your Box

Dropbox has its own two-tier verification system that keeps potential hackers at bay. To turn it on, go to the Dropbox website, log in, click on your name in the upper right corner and select "Settings." Then navigate to Security and enable 2-Step Verification. Although this can be annoying at first, this is the best way to make your account much safer.

  Dropbox save space screengrab

Tip 15: Save Space in Dropbox with Selective Sync

15th Save Space

Dropbox's selective selection feature lets you save space by syncing only a list of specific files to the computer you're working on. In the desktop version of the software, click the Dropbox icon in the menu bar, click the gear icon, and navigate to Settings> Account> Targeted sync> Change settings. Now select the folders you want to synchronize.

sixteenth Share with nobody

Dropbox lets you share files with non-Dropbox users. To do this, log in to the Dropbox website and hover over the desired file or folder before clicking the chain link icon on the right side of the screen. If you upgrade to Dropbox Pro, you can add expiration dates and password protection for specific links.

  get more space dropbox screengrab



Tip 17: Add more storage to a Dropbox account

17th Create more space

Get an additional 17.5 GB of storage without paying a dime! Just go to dropbox.com/getspace and take advantage of the options available. For example, for every friend you address, you'll receive an additional 500 MB with a 16GB cap. Connecting your Twitter and Facebook accounts gives you 125 MB of storage space.

18th Self-Destructing Files

Digify is specifically designed to work with Dropbox and is a handy little tool that will cause your files to self-destruct after a certain time or just after opening, à la Mission Impossible. Download the app to your phone, sign in with your Gmail account, select Dropbox on the home screen, select the file to send, and then the life of the file after it's been opened, before you finally get it send to the desired recipient.

19th Find my Dropbox

If you have Dropbox installed on your laptop and this laptop is stolen or lost, there is a good chance that you will be able to use Dropbox to pinpoint the device. If Dropbox is turned on at system startup, the IP address and the country where your device was opened are logged. To access it, just go to Dropbox.com, log in, click on your name in the top right corner, select Settings> Security and see "Sessions".

OneDrive

  onedrive cover image

Tip 20: Making cover art for OneDrive folders

20th Adding cover art

If you have images in a folder on OneDrive, the thumbnail image of that folder will go through the images inside. Browsing through your documents can make this feature confusing and annoying. If you want to assign a specific image to a folder to easily find it, just open one of the folders, locate the image you want, right-click on it and choose "Add as Cover" from the menu.

21st Two steps

Like iCloud, Google Drive, and Dropbox, OneDrive has its own two-step verification option. Log in to your Microsoft account and click "Edit security information" under Password and security information. Now click on "Set up two-step confirmation" and follow the instructions on the screen. Yes, we carry on, but it's probably one of the most overlooked security features anyone should have activated.

  onedrive restore files screengrab

Tip 22: Recover Lost Files in OneDrive

22nd Recover Deleted Files

Unlike some other cloud services, deleting content with OneDrive is moved to a trash bin, where it remains until you empty it, such as on a PC or Mac. So, if you accidentally delete a file, you can restore it by opening the tray in the lower-left corner of the OneDrive web interface and right-clicking> Restore.

23rd Create a Survey

If you are looking for a quick and easy way to create a sharable online survey, OneDrive offers you a solution. Log in to your account in your web browser and click the create button in the upper left corner. You will see a whole range of options, but the desired one is called "Excel Survey", click on it and follow the simple instructions on the screen.

  iCloud Camera Backup

Tip 24: Camera backup on iCloud

24th Automatically uploading images

Automatically saving images to OneDrive with your mobile device could not be easier. When you first install the app, you are asked if you want to automatically save your photos to OneDrive. However, if you did not receive the message, tap the Settings button in the lower-right corner of the app and press the camera backup message button.


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