Gmail Backup is a concept many Gmail users have not thought about for a long time. Although the idea of Gmail Backup caught the eye of a user, in 2011, 40,000 Gmail users lost all data in their e-mail accounts. Sure, it was just 0.02 percent of Gmail users, but hey – that's a lot of people. Why is that happend? Google just called it an "unexpected mistake" and left it there.
Fortunately, Gmail has been able to recover all data in about a week, but a week is quite a long time when you use Gmail for business! And what if the next time Gmail's security system has an unexpected error? What happens if you lose access to your Gmail account but need to access your messages? If you've read one of the earlier backups here and here and here on the HTS Tech Tips Blog, you know how important it is to always back up all your data, including your email.
How do you take your […] Gmail data into your own hands? One technique is to set up a desktop mail client such as Mozilla Thunderbird, Microsoft Outlook, or Apple Mail to accept backups for you. To create backups, you only need to set up your POP protocol. Would you rather interact with your desktop email client and completely ignore your Gmail account? Setting up IMAP allows you to send and receive emails from your desktop email client while still using Gmail as your address. This solution works for many people, but not for everyone. Not everyone finds these programs easy to use or wants them to be installed on their computers. They may also not be optimal for backing up multiple Gmail accounts.
Prefer not to mess around with a desktop mail client? For a small monthly fee, you can set up an automatic (or manual) Gmail backup by using a program to download Gmail messages. There are a number of companies offering these Gmail download and backup services, including Gmail Keeper, Backupify, Spanning Backup and BackupMyMail.
Capturing Gmail is pretty easy You have a program for you to do! You can set up automatic backup or back up Gmail manually. Most of these programs not only back up your messages, but also your labels and folders. You can either download your Gmail backup to your computer or save it securely to the corporate server. Most Gmail backup services give you unlimited disk space.
What can you do with the Gmail backup?
- Safely secure your messages and settings in the cloud or on your computer. Save space on your computer or have instant offline access to your latest backups – both options are available.
- Automate backups so you do not have to worry. Set up a manual backup whenever you want. You have total control.
- You can view your messages at any time, even if you are excluded from your account.
- How ridiculous is it that Gmail offers an easy way to migrate to a new email address? Easily transfer your old messages to a new e-mail account using a Gmail backup service . You do not have to keep many old email accounts to get copies of your old messages.
- View your messages during a Gmail outage.
- Back up multiple accounts. If you have multiple Gmail accounts, you do not need to set up any special backup and filtering rules for your desktop email client to separate your messages from separate accounts. It's easy to set up multiple account backups with an online company. Your backups stay organized so you can stay organized.
Some of these companies also offer additional services to Gmail Backup . BackupMyMail offers similar services for online photos, tweets, and blog entries. Backupify offers even more. Not only can you back up Gmail, but also Google Apps, Facebook, online photos, and tweets. Nowadays, much of our lives are in virtual space and much of what we care about is 1 and 0. Just because your data is not physical does not mean that you should not take additional measures to protect it.
Gmail Backup costs only a few dollars a month, but it saves you time, hassle, and even money when running a business with Gmail. Most of these services have free trials, so you can see for yourself how helpful they are! Regardless of which method or service you choose, remember that it is worth securing your data.