Unexpected emergencies can occur, so you have to cancel your zoom meeting. Don't just leave the other participants in the dark – let them know you can't make it. To cancel a zoom meeting:
Canceling a zoom meeting
Open the Zoom application and select the Meetings tab.
Your upcoming meetings will appear in the left window. Select the one you want to cancel.
tab The options for the selected meeting are shown on the right. Select the "Delete" button here.
A pop-up window appears, notifying you that you can restore the meeting to the Recently Deleted page within 7 days.
Click the "Yes" button to confirm the deletion.
The zoom meeting is now canceled.
Cancellation of General Meeting Etiquette
Now let's talk about the correct etiquette for canceling meetings. Regardless of the level of the career ladder you are, everyone's time is equally valuable and important and should be treated as such. A simple "sorry, I can't make it. Let's break off." At the very last moment, this is considered extremely ruthless – not to mention that people lose confidence in your reliability.
Answering invitation requests
All common calendar systems offer at least these three answer methods: Accept, Decline or Provisional. Answering these invitations is important not only so that you can keep track of your own schedule, but also so that others can see who can / cannot attend the meeting and prepare them accordingly.
You should respond with every invitation here:
- Accept: Only respond if you are 100 percent sure that you can attend the meeting. The only time you should ever cancel is when a real emergency occurs. People will understand.
- Decline: Answer if you are certain that you will not be able to attend the meeting. Be sure to leave a message why you can't attend. If it is important that you attend this meeting, send the organizer some available time slots and ask if it is possible to make a new appointment.
- Preliminary: If you are fairly sure that you can do it, you should still answer for the time being. Inform the organizer of the possible conflict and update it as soon as possible. Preliminary answers always require a follow-up.
RELATED: Scheduling a Zoom Meeting
When an emergency occurs, let people know
Every good manager will sometimes understand that life happens. If this is the case, it is always best to let people know as soon as possible, especially if you are one of the key participants in the meeting. It is still uncomfortable to suddenly make a new appointment, but that's fine. Again, life happens sometimes.
It is not always possible, but you should try to inform the organizer of your sudden cancellation at least 24 hours in advance. Be sure to send a brief explanation of why you need to cancel suddenly so that they know it is a valid reason.
Update your calendar status before you receive an invitation.
If you know you will be when you are busy on your calendar at a certain time, block that free time. Closing from 2 p.m. to 5 p.m. If you know on Wednesday that you have to drive your grandma to the doctor, you may not have to explain to an organizer why you cannot accept the invitation to a meeting at all. Your calendar shows that you are busy at these times.
CONNECTION: How to prevent someone from forwarding a meeting request in Outlook
If yes, you have already accepted a meeting invitation, but something has occurred. Update your status with this request. As mentioned earlier, let people know why if you change your status from "Accept" to "Preliminary".
Generally, be as respectful as possible.