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How to do more by doing less



There is a misunderstanding that working in an office means combing endless emails while holding the phone in one hand and scribbling notes in the other. There are better, more productive ways for people to spend their working day. It took me several degrees and several careers to realize that I needed to streamline my process by working smarter, not harder.

When I came to ShopKeep, I found myself from morning to night in successive sessions. This left little time to focus on completing tasks. My previous experiences had made me believe that I was a strong multitasker, but this new endeavor has taught me that such a thing does not really exist. According to psychologist and Nobel laureate Daniel Kahneman: "It is the hallmark of tedious activities that they interfere with each other, which makes it difficult or impossible to lead several at the same time." You could not calculate the product of 1

7×24 if you were writing on the left Passing traffic should not be attempted. "

To increase daily productivity, you must learn to focus on one task, and it's useless to do it all at once. A few key tactics can increase productivity and sharpen your overall ethics.

Make a to-do list.

If you are working full-time, morning and evening may be the only components of the day you can use this time by staying organized and setting the priorities of the day: Clear and Evernote are two apps that give users a checklist Creating an in-app pre-bed list allows you to clear your mind and plan enough. During sleep, your brain processes and prioritizes some of these tasks, even though you do not realize that you are thinking about it.

Every morning I review and edit my list before doing any of the tasks. This prevents me from putting someone else's to-do list over my own – which is exactly what happens when I start my day responding to emails. This practice also applies to meetings. Preparing an agenda in advance sets goals and goals, keeps the team on track, minimizes distractions, and leads to a more productive conversation for the entire group.

Related: 7 Secrets for Coping with Your To-Do List Everyday [19659004CompletingYourMultitasking

Multitasking shares your attention. Stretching too thin will make you feel ineffective and frustrated because you have focused on the product during the process. The anxiety you experience when procrastinating is caused by pain in the area of ​​the insular cortex. It sends warning signals that cause stress when you worry about the final product. Instead of a task and the process that you need to achieve that goal, you will be less likely to experience that anxious feeling. It is therefore not surprising that the reduction of mental energy to stress factors ultimately contributes to increasing overall efficiency and achieving more.

Related: Forget about multitasking. True Productivity Comes of Singletasking

You can begin to reform your work habits using a conditioning technique known as the Pomodoro technique developed by entrepreneur Francesco Cirillo. The technique teaches practitioners to focus at short intervals and work with time, not against it. It's pretty easy: devote your mind to an activity for 25 minutes. Set a timer so that you can search for motivation on a regular basis. Then take a five-minute break before starting another 25-minute cycle. These short, simple sessions provide the optimal timeframe to focus on individual tasks and to enforce a process-oriented approach.

Focus, focus, focus. …

Tools like the Pomodoro technique become null and void if internal and external distractions are not ruled out. Their culprits could be garrulous employees, social media, emails, a quick check on scores – the list goes on. Do not be reactive. To avoid temptation, turn off your phone, turn off notifications, and download applications that let you manage your incoming messages. Inbox Pause allows you to temporarily hold emails. If you want to read an interesting article, drop it in the Pocket App, where the content is saved for later viewing.

It is important that you reserve some time for the focus, without interruption. Whether you prefer early in the morning or late at night, find time and commit to it. Engaging in your own goals will enable you to start the day more positively and complete with a sense of accomplishment, regardless of how events develop in between.

Related: How to stay focused: Train Your Brain

… and then break it!

It's unrealistic to demand a daylong, dedicated focus. For this reason, Pomodoro technology and other time management systems involve frequent breaks. These bequests allow your mind to rest and switch to a diffuse mode. They reward you for your concentration. When it's time to lose focus, do all the things that would otherwise have served as a distraction. Take a walk, meditate, meet colleagues, check your emails, or read articles stored in the Pocket App. Such breaks are important for building up willpower and recovery.

Realize that you do not have to do everything at once to make the most of your day. In fact you can not. Create a clear to-do list, use productivity tools, and develop ways to focus on individual tasks more efficiently. With a little practice you will be surprised how much you can achieve.

Opinions by Entrepreneur Contributors are their own.


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