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How to edit PDFs in Microsoft Word



Working with PDFs has become common with Word Docs, but you can not get the full editing capabilities in Adobe Acrobat you must shell out $ 449 for the desktop Pro 2017 version, or almost $ 180 per year for a Pro DC subscription.

While previous versions of Word allow you to save a document as PDF, Word 2016 allows you to open an Adobe Formatted file, modify it and then re-save it back to the PDF format without using Acrobat. Microsoft calls this new feature PDF Reflow, here's how it works with a file containing text and an image.

Import, export, and edit PDFs in Microsoft Word

1

. Open Word 2016. Select File> Open then Browse to the folder that contains your PDFs. Select a file and click the Open button. Notice the selected file appears in the View window on the right.

 JD Sartain / IDG Worldwide </small><figcaption>
<p> Select a PDF file and click open </p>
</figcaption></figure>
<p> 2. Once you click <em> Open </em>the following dialog box appears: </p><div><script async src=
 02b convert to word dialog box JD Sartain / IDG Worldwide

Convert to Word Dialog Box

NOTE: The message warns that large files take longer to load, and the layout in Word may not look exactly like the original PDF. That's because margins, columns, tables, page breaks, footnotes, endnotes, frames, track changes, and special format options as well as special effects (as in other things) Microsoft Publisher) and Word.

Microsoft suggests that text documents transfer and reflow better than documents heavily laden with charts and graphics, tags, bookmarks, footnotes, and / or track changes. This additional text blocks often land in the middle of paragraphs or tagged on the end.

Many of the layout attributes, however, are compatible with and transfer from the PDF directly into Word with no problems.

 03b original pdf file in adobe acrobat JD Sartain / IDG Worldwide

Modify PDFs in Word

You can easily add new paragraphs and edit data, and document reformats automatically as you type. You can even remove, replace, or reposition the graphics, and the text-wrap feature re-wraps the paragraphs at the new location. So you can change the page size, the margins, the line spacing, the font and font size plus all the font attributes, and much more.

In the "edited" version of this document, the font and font size in the title, subtitle, first, and last paragraphs were all changed.

 04b edit and modify the adobe pdf in word JD Sartain / IDG Worldwide

In fact , Word 2016's PDF compatibility is so good, you can right-click the image and view all editable graphic options including cropping, sizing, formatting, positioning, adding captions, and even attaching hyperlinks.

 05b graphic options available including wrap text JD Sartain / IDG Worldwide

With all these new features, you can now use Word 2016 as a desktop publisher, save the finished product as a compiled / condensed PDF, then ship it directly to the printer for mass production.

The real benefit for everyone else is the convenience of copying data from one document to another that previously originated within incompatible file formats.

The downside of Word's Reflow feature is that some to use the PDF format to make some measure of copyright protection on the documents they distribute. There is a solution for these groups as well. Password-protect the document in Acrobat for Read Only.

Save or export a Word document to PDF

1. File> Save As navigate to the appropriate folder, then choose PDF from the Save as Type dropdown list.

 06b1 re save the modified pdfdocx fileback to a pdf JD Sartain / IDG Worldwide

2. Immediately, the system displays the following PDF file type screen. Choose: Optimize for Standard and check the box for Open File After Publishing then click Save .

 06b2 publish pdf as a standard online and or print file JD Sartain / IDG Worldwide

3. Another option for saving or re-saving a document as PDF file is to export it. Choose File> Export select Create PDF / XPS Document in the left column, then click the button with the same name.

 07b additional option to save as a pdf is to export to a pdf JD Sartain / IDG Worldwide

4. Again, the system displays the following PDF file type screen. Choose : Optimize for Standard and check the box for Open File After Publishing Publish

 07b2 publish the exported pdf file JD Sartain / IDG Worldwide

Repairing PDF errors in Word

If you find errors in the republished / re-saved PDF documents, you may have to go back and reformat the pages. Text is likely to re-flow with no problems, but the graphics using text-wrap may disrupt the text flow. If that happens, break up the paragraphs so one text box ends before the image, then another. Once that's accomplished, hard-code the position of the graphic box.

1. Wrap Text> More Layout Options, and the following screen appears:

 08b choose to be in absolute or relative position JD Sartain / IDG Worldwide

If your text is moved to your new PDF, you may want to choose a relative horizontal and vertical position. This allows the image to move with the text. If you want to stay at the bottom-left side of page one, then choose Absolute horizontal and vertical position. In the above box you will not have to locate or guess the position. All you have to do is click Absolute or Relative, then click OK .

Once these are settled, repeat the steps above to re-save or re-export the file to a new PDF.

19659048] Export PDFs from Acrobat to Word

1. Open the new Adobe Acrobat DC (Document Cloud), and sign in.

2. Open a PDF file. In this case, we opened the file called Tea.pdf

 09b open acrobat and a pdf file JD Sartain / IDG Worldwide

3. Select File > Export To > Microsoft Word > Word Document (or Word 97-2003 document), if applicable.

4th On the Save As PDF screen, name your file, choose the Word extension (docx for 2007 through 2016 documents), and click Save .

 10b export pdf for a word document JD Sartain / IDG Worldwide

NOTE: The first time it takes a few seconds to complete the conversion engine gets started.

This article was originally published June 19, 2014.


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