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How to make a Venn diagram in Microsoft PowerPoint



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One of the charms of Microsoft PowerPoint is the ability to convey messages through illustrations, pictures, and SmartArt graphics. In its library of SmartArt graphics, PowerPoint has a Venn diagram template that you can completely customize to suit your needs.

Insert a Venn diagram

Open PowerPoint and navigate to the Insert tab. Here in the group “Illustrations”

; click on “SmartArt”.

SmartArt option in the Illustrations group

The “Choose a SmartArt graphic” window appears. In the left pane, select Relationship.

Relationship option in the SmartArt group

Next, select “Basic Venn” from the group of options displayed. After the selection, a preview and a description of the graphic are displayed in the right area. Select the “OK” button to insert the graphic.

Venn diagram from SmartArt options

After pasting, you can customize the Venn diagram.

CONNECTED: How to insert a picture or other object in Microsoft Office

Customize your Venn diagram

There are several ways you can customize your Venn diagram. For starters, you’ll likely want to adjust the size. To do this, click and drag the corner of the SmartArt box. You can also resize individual circles on the graph by selecting the circle and dragging the corner of the box.

Resizing the friends graph

Once resized, you can edit the text in each circle by clicking the circle and typing in the text box. Alternatively, you can click the arrow to the left of the SmartArt box, then type your text in each bullet.

Adding text to the Venn diagram

To add additional circles to the diagram, simply click “Enter” in the content field to add another bullet point. Similarly, removing a bullet point removes that circle from the chart.

Adding and removing circles from the Venn diagram

To add text where the circles overlap, you need to manually add a text box and enter text. To add a text box, choose Text Box in the Text group of the Insert tab.

Text field in the text group

You will now notice that your cursor changes to a down arrow. Click and drag to draw your text box, then enter text.

Insert manual text field

Repeat this step until you have added all of the text required for your Venn diagram.

Venn diagram with full text

PowerPoint also offers some color options for the SmartArt graphics. Select the SmartArt and click the Design tab that appears. In the “SmartArt Styles” group, select the “Change Colors” option.

Change colors option

Choose the color scheme you want from the drop-down menu that appears.

Color options for the Venn diagram

You can also change the color of individual circles by right-clicking the edge of the circle and selecting “Format Shape” from the context menu.

Format shape option in drop down menu

The Format Shape area appears on the right side of the window. On the Shape Options tab, click Fill to view the options. Click the box next to Color, then choose your color from the palette.

Color options for individual circles

Repeat this process for each circle in the diagram until you are happy with the color scheme of your Venn diagram.

Final Friend Chart

Assigning different colors to each circle on the diagram can help you understand the relationship between the designs.

CONNECTED: How to make a timeline in Microsoft PowerPoint




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