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How to Organize Your Google Drive



  Google Drive Header Image

Over time, with some neglect and potential laziness, your Google Drive can accumulate tons of files and become a mess to find something. To organize your drive so you can quickly find everything and make sure it stays in order.

Organize your files in folders.

One of the easiest ways to organize your Google Drive is to create category-specific folders. For example, you can use separate folders for pictures, documents, projects, or other descriptions to help find files.

Click the New button on the top left of your Drive home page, and then click Folder.

 Click

. Enter a name for the folder and click "Create."

.  Enter a name for the folder and click Files you want to insert directly into the newly created folder.

 Drag files directly to the folder

If you already have some files in other folders and you want to move them, this is fine. Select the files, right-click and choose Move To.

 Alternatively, you can select the files, right-click them, and then click

. Navigate to the destination folder and click on it, then select "Move" to transfer all selected files to this folder.

 Select the folder to which you want to move it and click

Use naming convention

Try to use a naming convention that helps you easily distinguish files and folders. As you begin to accumulate more items in your drive, sophisticated names can prevent you from opening multiple files while trying to find a specific one. Multiple spreadsheets with very ambiguous names are not a helpful way to find something in an emergency.

To change the name of a file or folder, right-click a file or folder and click Rename.

 Right-click on a file and select

. Give the file or folder a short and meaningful name, and then click OK.

 Name them something descriptive and concise, and then click .

Remember to keep a consistent and descriptive naming scheme to clarify where certain items are and what the actual file contains.

Deleting unneeded files

After moving your important files to more distinguishable files The folder categories may still contain duplicate or unnecessary documents on your drive. In this case, you can delete the possibly unnecessary files that are still taking up space.

You only need to select the file, right-click it, and then choose Remove.

 Right-click on it, and then click

. The drive does not display a confirmation prompt when deleting files, but it does give you the option to undo the deletion. Click Undo to undo the deletion.

 Are you accidentally deleting something? Click

If you miss the ability to click "Undo" after removing some files, click the "Bin" button in the menu bar, then right-click on the files that are You want to return, and then click "Restore".

 Alternatively, you can also click on

. The previously deleted files now return to the drive from which they came.

Create Symbolic Links to Files and Folders

by Google Drive A hidden shortcut that lets you create a symbolic link to something in a completely different place without taking up extra space on your drive. Google stores only the original file copy in the cloud and displays a separate version wherever you link it.

RELATED: The Complete Guide to Creating Symbolic Links (Also called Symlinks) on Windows

First, click a file or folder, and then press Shift + Z to open the special context menu.

 Select a file and press Shift + Z to open this shortcut menu. [19659005] Navigate to the folder where you want to link the file or folder and click Add.

 Select a folder and click

. To remove a symbolic link, right-click it and then click Show Details.

 Right-click on a file that is a symbolic link and select

. In the Details pane that appears, click the "X" next to the location where you want to break the link.

 Under

Delete only the link and not the file to which the link is made. If you delete the original file, the link disappears too.

Marking Important Files and Folders

Marking important files and folders in Google Drive works the same way as tagging emails in Gmail. If you select something, Drive adds it to a special "Marked" section, which you can access directly from the menu on the left.

Right-click a file or folder and select Add Selected. [19659005]   Right-click a file / folder, and then click

. You can view the highlighted items by clicking "Selected" in the area on the left side of the screen.

 Click

. The element will remain in its current position, and Drive will essentially create a symbolic link, similar to the previous section, to the original, which will be highlighted.

 Folder containing the directory

Color code for your folders

By default, Google Drive uses gray for all folders. Although the folder color is not a brand or wrapping detail, you can color-tag it to make it easier to identify one folder and make it stand out from the rest. You can choose between 24 colors to add a little pizza to your drive.

Right-click a folder, hover over Color Change, and then select one of the provided colors.

 Correct - Click on a folder and hover over

. The folder changes color. This option is available for every folder in your drive.

 This way, the folder has changed color to the one you selected.


Regardless of how disorganized your drive is, you can quickly make a stop to mess up and whip everything back into a neat and organized structure. Gone are the days when you feel overwhelmed every time you open Google Drive and see the mess that has developed over the years with these tips.


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