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Home / Tips and Tricks / How to Use Google Drive | Tips, tricks and tips

How to Use Google Drive | Tips, tricks and tips

Of all available cloud storage and file synchronization services, Google Drive is probably the best. The idea is simple: place or create a file in Google Drive, and as long as you have access to the Internet (or download the offline Chrome extension), you can view and edit files on any compatible device. Sure, Google is not the only company that offers this kind of service, but given its seamless integration with other Google services and its easy-to-use collaboration tools, Drive easily comes out of the crowd.

In fact, it's probably one of the simplest cloud services you should use. Instead of putting all the details under the sun, this guide provides a quick introduction to the Drive interface so you can better navigate and use the suite. We also have some tips to help you get the most out of Google's Freemium offering.

Getting Started

Accessing Google Drive

  Using Google Drive Creating a sign-in page for an account

Step 1 : If you do not have an account, you must first create a Google Account, before you continue with Google Drive. It's free to sign up, giving you easy, synchronized access to all Google services. You must pay a fee if you need more than 15 GB of storage. Whether you choose to do so will not affect your use of the service. Downloading Google Chrome does not hurt either, as the popular web browser includes a number of enhancements and tools that integrate well with Drive.

Step 2 : Once you're logged in You can access Drive from your browser or the mobile app that is currently available for both Android and iOS.


  google drive my new

Once you're logged in to Google Drive, click the blue button New in the upper-left corner or My Drive the yourself located in the middle of the screen. In the mobile app, press the blue circle with the plus sign in the lower right corner. This will open a menu where you can create or upload a file on Google Drive. You can create a spreadsheet, a Word document, a slideshow presentation, a form, a drawing, and a lot of other things through third-party apps.

We will not explain in detail how to use any of these free programs here. Here are some tips on how to use these services quickly:

Tip 1 : The keys on the drive page are pretty simple, but if you're not sure what you're doing Just hover over it with your mouse. There should be a pop-up window explaining the function of the button. Tip 2: If you've ever used Microsoft Office – Excel, Word, or PowerPoint – then Google's Google Sheets, Docs, and Slides software should be familiar. They work in a similar way and are probably more intuitive. You will not find as many advanced features as in Microsoft's software, but Drive is free, that's to be expected.

Tip 3: While you can go to the main part of Google Docs, Sheets, or Slides to view all files of that type in a single place. Creating folders may be a better way to keep track. To create a folder, click the blue button New in the upper left corner, select folder, and rename the file directory. Then simply drag your file (s) from the main page of the drive to the folder you have selected.

You can also mark files that you want to access later by clicking . Add star Note, however, that they can only be viewed by the person who added them, not by those with whom you shared a particular article.

Tip 4: Another way to quickly find an item in your Google Drive drive is to use the search feature. At the top of each page is a box where you can search for a file by name or file type. If you click the down arrow in this box or Other Search Tools you can further specify and search for files based on certain criteria, such as: For example, by date or who shared the file

Get the most out of Google Drive

Upload and share documents

  share google drive share 1

To upload a document to Google Drive, click on Upload Files button under New or My Drive and select a file from your computer. Drive is ideal for personal use. But what differentiates it from other cloud services are its powerful collaboration tools. If you need to work remotely with someone in a project, you can share a document with them and make changes together in real time.

If you want to share a document after it has been created, you will see the button Sharing

in the top right corner of the file window. To split a document after it has been created, click in the upper right corner Click the Share button and add your employees to their email addresses and click on the blue Done button at the bottom of the window. Once granted access, the document should appear in the Shared with me tab on your Google Drive dashboard, and a link to the shared document will also be sent to the inbox.

You can use the sharable link in the upper-right corner of the Share With Others menu to send the file over text or to another messaging service.

In a shared document, you can see who is currently working on it by locating it in the upper-right corner of the window. Employees' names appear in different colors (or with their account image) so you can easily tell them apart. Hover over any color to see who it is.

Downloading documents and accessing files offline

  Using google docs offline

Another useful feature of Google Drive is the ability to view and edit files without access to the Internet. All you need to do is download the Google Docs offline extension for Google Chrome. Once downloaded – and enabled in the Google Drive settings – you can access specific files (documents, spreadsheets, and presentations), even if you're on the go for hours or no internet. A gray circle with a flash will appear next to your file name in the file window to let you know when you're offline.

However, one of the downsides of this is that you can only access files that you've "created and not shared with anyone, you need to have Google Drive already open in your browser." Files can also be viewed offline through the mobile app [19659908] Adding Employees to a Google Group

  How to Use Google Drive Share Settings

If you have a document with a large group People, you can avoid having to enter each email address one at a time by sharing the document with an entire Google group, and anyone in the group (and people later added to the group) will have access to share what you shared.

Share multiple files at the same time

  Use google drive share folder

Need multiple files to share at the same time? Instead of sharing each file individually, you can move it to a folder and share that folder. Everyone with whom you share the folder has access to all the files it contains.

Converting documents created with other programs

  Opening Google Drive with documents

You need to share a document with colleagues or friends so they can work together, but you already have the file in another, similar one Program? No need to get angry. As long as the documents are in the right format, most files can easily be converted into Google Docs, which can then be shared and edited. Just upload the file you want and open it in Google Drive. Next, click on the menu File and select Open with … . Depending on the file type, Google will suggest the appropriate program to open it with. Here are the file formats that can currently be converted to Google Drive.

Documents Tables Presentations Drawings OCR
.doc .xls .ppt [19659047] .wmf .jpg
.docx .gp
.html .ods .pptx .png [19659049] plain text (.txt) .csv [19659057] .pdf
.rtf .tsv

Back to an older version of a document 19659065] How to Use the Google Drive Version History “/>

One The big problem with working together is that it's generally a problem to repair something that has messed up someone else. Luckily, you do not have to worry if you're in one of those situations – Google has your back. Drive is programmed to store any updated version of your documents for 30 days or 100 revisions, whichever comes first. This allows you to easily access an older version of a document if needed.

To retrieve an older revision of a document, open the document you want to change, click File and select See Revision History below. After selecting this, a bar should appear on the right side of the document listing the previous revisions in chronological order. Click on one of the buttons to preview this particular revision. Click on the blue link Restore this version and everything will be restored to its former state.

Using Google Drive apps

Drive is more than just a file synchronization service or a suite of office software. Google clearly has bigger plans for it. In addition to its proprietary software, Google offers dozens of third-party applications via Drive – apps that let you create charts, edit photos, create 3D models, create sketches, and much more that we have not discovered yet. Files created in these apps are saved as any Google app and synced with your Google Drive account. Look at you here.

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