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Home / Tips and Tricks / How to Use (or Hide) the Read Aloud Tool from Outlook

How to Use (or Hide) the Read Aloud Tool from Outlook



Outlook includes an Accessibility tool called "Read Aloud" that you can use to read an e-mail. This is useful for people with vision problems, but also if you prefer to listen to a long passage than to read. You can even use it to understand the pronunciation of words if you are not sure. This makes it an ideal tool when working in a foreign language. How to use it and how to hide it when you do not need it.

The Read Aloud tool is basically easy to use. Select the message you want to read, and then click Start> Read.

If you opened the message in a separate window, click Message> Read Aloud instead.

Whichever route you use when you click Read Aloud The narrator begins reading the body of the message, and Outlook displays the Read Aloud controls.

These controls let you decide what the narrator reads and how he reads it. The rewind and forward buttons allow the speaker to rewind or rewind a line. Because Outlook determines the start and end of a line by line breaks (that is, if the message's creator presses the Enter key), the rewind and forward buttons typically move the narrator forward or backward. You can use the pause key to pause the narration and the play button, which appears instead, to continue the narration.

The Settings button allows you to select the reading speed of the narration and the narrator's language selection.

These two options are permanent, so they stay the same every time you use the Read Aloud tool – at least until you change them again.

To stop Read Aloud, click the "x" on the far right of the controls, or close the message. You can also use "Read Aloud" in a calendar event or task by opening the item and clicking "Review> Read Aloud".

"Reading aloud" does not read the subject line of an email, an event, or a task, or any other part of an element – just the body. The available speakers are the only ones you can select. However, you can add language packs for other languages. So if you prefer a different voice, you have the option to choose Australian, Canadian, Indian, UK or US language modules.

If you do not need the Read Aloud feature, you can disable it. Go to "File"> "Options"> "Easy Access" and disable the "Show Read Aloud" setting.

This hides the Read Aloud button in Outlook, giving you just a little more space on the Ribbon. 19659012]
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