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Home / Tips and Tricks / How to Use the New Mail Formatting and Attachment Toolbar in iOS 13 to Scan Rich Text, Documents, and More «iOS & iPhone :: Gadget Hacks

How to Use the New Mail Formatting and Attachment Toolbar in iOS 13 to Scan Rich Text, Documents, and More «iOS & iPhone :: Gadget Hacks



Although Mail has not received a major update in iOS 13, the new formatting and attachments toolbar makes it easy to style your messages and quickly access files you want to send. It even includes the excellent document scanner built into iOS, which lets you turn a physical document into a PDF with your iPhone and attach it to your message – all right in the mail app.

The integrated mail app in iOS has never been a powerful e-mail client. While it always handles the basics well, certain features, such as appending files beyond pictures and videos, have been added to iOS 10 when integrating iCloud Drive. However, adding attachments was not very discoverable, and you could only do so by opening the edit menu in the body of a message or passing the file to Mail from another app.

The new format bar in the iOS 1

3 Mail app brings these features to the forefront. It also adds additional features that take Apple's email app a step further.

Accessing the Formatting and Attachment Bar

When writing a new message in Mail, the QuickType bar above the keyboard appears to the right of a spiky parenthesis icon (<). You can either tap the icon or swipe left over the QuickType bar to scroll through the formatting and attachments toolbar. If you're using a third-party keyboard like Gboard, the new toolbar is immediately locked above it, so you do not have to show it. The toolbar displays the following options:

  • Add Rich Text Formatting: Contains options for styling your text, including font styles, sizes, and colors, as well as bulleted and numbered lists, text alignment, and indentation options.
  • Attach photos and videos: Select photos and videos from the photo app to attach to your message.
  • Attach photo or video from camera: Take a photo with the iPhone camera and attach it Attach to your message.
  • Attach a file from the Files app: Select a file from the Files app that you want to attach to your message.
  • Scan a document: Use the built-in iOS scanner to attach a document as a PDF or as a photo.
  • Add a drawing: Use the built-in drawing tools to attach a drawing to your message.

Option 2: Inserting Photos & Videos

Similar to text formatting, in earlier versions of iOS, the editing menu allows you to access the insertion of a photo or video. In iOS 13, you can add photos or videos either from the edit menu or by tapping the gallery icon in the formatting and attachments toolbar. By default, your latest photos are displayed. However, you can access your full photo collection by tapping Photos All. Photos fit into the text as videos fit into your message as attachments.

Option 3: Insert a photo or video from the camera

New in iOS 13, the Camera app can be used to take photos or videos Attach it directly to your message. Tap the camera icon in the toolbar to open the viewfinder, where you can choose to capture a photo or video.

After capturing, tap either the Repeat button on the lower left to take a new shot, or tap "Use Photo" or "Use Video" on the bottom right to send the photo or video to your message attach. Similar to pasting from the Photos app, images appear in the text as videos become attachments.

Option 4: Attach a file using the Files app

Inserting a file is another feature available in the older iOS versions through the Edit menu. Especially iOS 10 and above. In iOS 13, you can continue to do this this way. However, you can also insert a file by tapping the document icon in the toolbar. This will open the Files app, where you can navigate to the file you want to attach to the message. Image files are displayed inline while any other file becomes an attachment.

Option 5: Scanning a Document

New in iOS 13, physical documents can now be scanned directly through the Mail app. To open the scanner, tap the scanner icon in the toolbar. For details on using the scanner and its options, see our article on using the scanner in the File app. The scans are attached either as PDFs or as photos, depending on which options you use during the scan.

Option 6: Add a Drawing

In earlier versions of iOS adding drawings was also possible in the Edit menu. specifically iOS 11 and above. In iOS 13, you can access it in the same way, but you can also tap the marker icon in the toolbar. This opens a blank canvas in the built-in markup tool that you can draw with your finger or pencil. All the tools are available, including a pen, a pen, a pencil, an eraser, a lasso and a ruler.

When you're done drawing, tap Done to paste the image into your message.

The new formatting options can do a lot more to style and personalize your messages, and the addition of Attachment features to the toolbar brings a key feature to a more visible place than a contextual editing menu. Although the new format bar is not a complete overhaul, but contributes significantly to the fact that the mail app feels complete.

Do not miss: 200+ Exciting New iOS 13 Features for the iPhone

Cover Photo, Screenshots, and GIFs by Mike Goril / Gadget Hacks

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