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Home / Tips and Tricks / How to Use the Windows 10 Mail App to Access Gmail, iCloud, and More

How to Use the Windows 10 Mail App to Access Gmail, iCloud, and More



The use of Microsoft's standard mail app in Windows 10 is not at all wrong. It's a native email client that supports Google, Yahoo, AOL, Apple iCloud, Microsoft Exchange, and other POP / IMAP email services. By integrating with Windows 10, you can trust Microsoft to keep your messages safe and your app stable and reliable. We'll show you how to use the Windows 10 Mail app based on version 1809 (update October 2018).

Add your first account

  Windows 10 Load Mail App

1. Click the Start button.
. 2 Scroll down the Start menu to and look for the Mail app .

. Windows 10 Welcome to Mail

3. From the welcome screen of the mail app, select Add Account .

  Add Windows 10 mail account

4. In the following pop-up screen, select a service .

  Windows 10 Mail Add Yahoo

5. Enter your credentials in the following screen Connecting to a service .
. 6 Click Done when you're done.

  Pinning Windows 10 mail to taskbar

If you're using the Mail app continuously, you can pin it to the taskbar. This prevents you from having to search the app in the Start menu each time you want to retrieve the emails.

. 1 If the mail app is already open, right-click on the icon displayed in the taskbar.
. 2 Select Attach to Taskbar .

  Windows 10 Mail Pin to Start

Another option is to attach a specific e-mail account to Start. For example, if you have multiple email accounts, but only use one account as your primary account, for example: For example, if you're using Gmail, you can create a shortcut in the Start menu without pinning the email app:

1. If the Mail App is already open, right-click right-click the account that you want to pinned to Start.
. 3 Select Pin to Start .

Add another account

  Windows 10 Mail Load App

1. Open the Mail App

  Windows 10 Mail Access Settings

2. Click the gear icon at the bottom of the left pane to access Settings .

. Windows 10 Mail Manage Accounts

3. From the Rollout menu, select Manage Accounts .

  Windows 10 Mail 2. Add Account

4. Select Add Account .

  Windows 10 Mail Choose 2nd Service

5. On the following pop-up screen, select a service .

  Windows 10 Mail Enter Service Info

6. Enter your credentials in the following screen Add an Account .
. 7 Click When done, click .
. 8 Click Done if successful.

Change accounts

  Windows 10 application load mail

1. Open the Mail App

  Windows 10 Mail Access Settings

2. Click the gear icon at the bottom of the left pane to access Settings .

 access. Windows 10 Mail Manage Accounts

3. From the Rollout menu, select Manage Accounts .
. 4 Select the account that you want to change.

There's also a shorter way to change account settings. With the e-mail app open, right-click the e-mail account you want to change and select Account Settings .

 Windows 10 Change Mailbox Sync

5. Enter an optional custom name for the account.
. 6 Click Change Mailbox Sync Settings .

In this section, you can control how often the app searches for emails, when new content is downloaded, and other synchronization options. You can also change your account password and your server settings here.

 Windows 10 mail IMAP settings

7. Scroll down the synchronization settings screen and click Advanced Mailbox Settings . Additional settings are displayed:

  • Incoming Server
  • Outgoing Server
  • Contact Server
  • Calendar Server

Click Done and then .

Note about changing passwords

Effective in version 1809, there is no way to manually change your e-mail account password in Windows 10. For example, if you changed the password for your account on Google or Yahoo, there is no direct password method to change the same password in Microsoft's mail app. Instead, you have two options:

  1. Delete the account and add it back to the Mail app.
  2. Wait for the mail app to fail checking your account. In this case, the app displays a yellow banner indicating that the account settings are out of date. Click the Freeze Account button and enter the new password in the following pop-up window:

Delete Account

  Windows 10 Load Mail Application

1. Open the Mail App

  Windows 10 Mail Access Settings

2. Click the gear icon at the bottom of the left pane to access Settings .

. Windows 10 Mail Manage Accounts

3. From the Rollout menu, select Manage Accounts .
. 4 Select the account that you want to delete.

 Windows 10 Delete mail account

5. In the pop-up window, select Delete Account .

Related: How to Stream the Xbox One on Windows 10

Disable Account

If you need to temporarily disable the automatic deactivation email retrieval for a specific account, you have two options.

 Windows 10 mail loading app

1. Open the Mail App

  Windows 10 Mail Access Settings

2. Click the gear icon at the bottom of the left pane to access Settings .

. Windows 10 Mail Manage Accounts

3. From the Rollout menu, select Manage Accounts .
. 4 Select the account you want to turn on.

 Windows 10 Change Mailbox Sync

5. In the pop-up window, select Change Mailbox Sync Settings .

 Download Windows 10 Mail Manually

6. Select Manual from the New E-mail drop-down menu. This disables automatic email retrieval but retains the emails you have already downloaded in the email app.
. 7 A second option is the deactivation of e-mail synchronization . However, this will disable the account and will not give you access to the downloaded email. These emails are not deleted from your PC and are not available.

General Use

 Windows 10 Create New Mail

1. To create a new message, highlight the source account and click New Mail .
. 2 In the new message window, select Format for text-based options such as italics, bold, and so on.
3. The Insert option allows you to add files, images, links, emoji, and spreadsheets.
. 4 The Draw option supports touch-based input, virtual pen widths, pen colors, and a canvas.
. 5 In the category Options you can set the email to "High Priority", check your spellings and much more.
. 6 When finished, click the Submit button in the upper right corner.

Add a Signature

  Windows 10 Load Mail App

1. Open the Mail app.

  Windows 10 mail access settings

2. Click the gear icon at the bottom of the left pane to access the settings.

 Windows 10 Mail Signature

3. In the roll-out settings panel, select Signature .

 Create Windows 10 Signature

4. In the window that appears, select the source email account that will use the signature.
. 5 Make sure the email signature slider is blue (one).
. 6 Enter your custom text in the What-You-See-Is-What-You-Get field.

Based on Windows 10 version 1809, you can not use an HTML script as a signature. Instead, you must create a signature from scratch. However, you can change the font and size, and insert links and images.

. 7 If you want to use the same signature for all e-mail accounts, select the option Apply to all accounts .
. 8 Click the button .

Change alerts

  Load Windows 10 mail app

1. Open the Mail app.

  Windows 10 mail access settings

2. Click the gear icon at the bottom of the left panel to access Settings .

 Windows 10 Mail Notifications

3. In the roll-out settings panel, select Notifications .

 Windows 10 Mail Notification Settings

4. In the roll-out notification field select the account that you want to change.
. 5 Enable or disable the View Notifications in Action Center option .
. 6 Enable or disable Banners, Tones, and Alerts for Folders .

If you just want to disable notifications for a specific email account, right-click in the mail on the account's account menu and select Disable notifications , Repeat this sentence to activate the notifications.

Related: Upgrading Windows 10 and Resolving Update Issues

Enabling / Disabling Grouped Conversations

"Conversation" is a grouping mechanism that blocks all emails originating from an email specific to a subject long message thread. For example, if you receive emails from multiple people on a specific topic and receive replies, everything is combined into one entry in your Inbox. This cleans up your inbox so you do not have to navigate. Conversations are turned on by default, but you can simply disable this feature and return to your old-fashioned over-the-top e-mail methods.

 Windows 10 Load Mail App

1. Open the Mail app.

  Windows 10 mail access settings

2. Click the gear icon at the bottom of the left pane to access the settings.

 List of Windows 10 Mail Messages

3. On the Settings rollout, select Message List .
. 4 Select the e-mail account that you want to change.

 Windows 10 Mail Organization

5. Scroll down to Organization .
. 6 Select Individual messages to disable grouped conversations, or select Grouped by conversation to enable the feature.

Enable / Disable Inbox (Outlook only)

Here's another email filter that can be annoying. With the "Focused" inbox, the Mail app divides your Outlook e-mail into two tabs: "Focused" and "Other." Emails classified as "Important" fall under the "Focus" tab while everything is moved to the "Others" group. This filter system does not always work properly despite its good intentions.

 Windows 10 Load Mail App

1. Open the Mail app.

  Windows 10 mail access settings

2. Click the gear icon at the bottom of the left pane to access the settings.

 Windows 10 Mail Focused Inbox

3. In the Roll Out Settings area, select Focused Inbox .
. 4 Select the e-mail account that you want to change.
. 5 Enable or disable the option Sort messages in the Focused and Other options .

Enable / Disable Auto Responses (Outlook only)

  Windows 10 Mail Load Application

1. Open the Mail app.

  Windows 10 mail access settings

2. Click the gear icon at the bottom of the left pane to access the settings.

 Windows 10 Mail Auto Replies

3. On the Settings rollout, select Auto Reply .
. 4 Select an account compatible with .

 Create a Windows 10 Mail Auto Answer

5. Enable / disable the setting Send automatic answer .
. 6 When this option is enabled, you can set an automatic response to be sent in your organization.
. 7 Click Submit Answers Outside My Organization to set a second message for everyone outside your organization.
. 8 Click the Send answers only to my contacts option if you do not want strangers to know you're baking on a nudist beach for a week.

Personalize the Mail App

1. Open the Mail app.

  Windows 10 mail access settings

2. Click the gear icon at the bottom of the left pane to access the settings.

 Windows 10 mail personalization

3. On the Settings rollout, select Personalization .
. 4 Change your accent color .
. 5 Switch between Light Dark and Windows mode.
. 6 Between Spacious Medium and Compact Change folder and message spacing.
. 7 Toggle Background and select an image to fill the entire background of the App window. Click Browse to search for a custom image.

 Windows 10 Mail Expand Menu

8. To close the menu accounts, click on the three-line icon in the upper left corner. This is ideal if you are using the mail app publicly. Click again to expand the Accounts menu.

Change the reading window

. Windows 10 Load Mail App

1. Open the Mail app.

  Windows 10 mail access settings

2. Click the gear icon at the bottom of the left pane to access the settings.

 Windows 10 Mail Reader

3. On the Settings rollout, select Reading Range .

Here you can do the following:

  • Enable or disable automatic opening of the next e-mail.
  • Determine when emails are marked as read .
  • Turning On and Off Caret Browsing . This has nothing to do with grazing for carrots. This is a cool feature that lets you use the arrow keys to move the cursor in an email and select text as a standard document.
  • Disable and enable automatic downloads of external images and style styles.

: Performing a System Restore on Windows 10

Accessing iCloud Mail with Two-Step Security Enabled

1. Log in with your Apple ID account.

 Windows 10 Mail Add iCloud

2. Scroll down to the Security section and click the Edit button.
. 3 Under App-specific Passwo rds, click Generate Password .

 Windows 10 Mail Add iCloud Part 2

4. In a pop-up window, enter a label for the new password.
. 5 Click the Create button.
. 6 Copy the password in its current form and click on the Done button.
. 7 Open the Windows 10 Mail app and follow these steps to create a new iCloud account
.
. 8 Instead of using your Apple ID password, use the new app-specific password .
. 9 Click the Save button.

Reset the mail app.

 Access to Windows 10

1. Click the Start button.
. 2 Click the
gear icon on the Start menu to open the Settings app.

 Windows 10 - Access Settings

3. Select Apps .

 Windows 10 Edit Mail & Calendar

4. The section Apps & Features loads by default. Scroll down and click on the app Mail and Calendar .
. 5 Click the link Advanced Options .

 Windows 10 Reset Mail App

6. In the following window, scroll to Reset and click the Reset button.
. 7 Click a second reset button to confirm.

This completes our guide to using the Mail app in Windows 10. For more information about Windows 10, see the following guides:


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