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Home / Tips and Tricks / Let Siri open certain Apple Pages documents on your iPhone so you do not have to hunt them yourself. "IOS & iPhone :: Gadget Hacks

Let Siri open certain Apple Pages documents on your iPhone so you do not have to hunt them yourself. "IOS & iPhone :: Gadget Hacks



Let's say you need to submit an important report, but you want to check for last-minute changes or changes. Times are running out and you simply can not find this pages document anywhere. Would not it be great if you could just ask your iPhone to open the report for you, so you would not waste time searching and finishing the paper? Luckily Siri can help you with that.

While it would be fantastic if the Siri functionality for Pages works right away, the reality is that we just are not there yet. Siri is not ready to open documents for you. Instead, you must "program" the iOS wizard. In fact, you will teach Siri how to open your documents for you and, at the same time, learn how to use shortcuts.

Step 1
: Make sure you have both apps

Whether you use them For iOS 12 or iOS 13, this guide requires both the Pages and Shortcuts app on your iPhone be installed. If you miss one or both of these apps, this is not a problem. Both apps are available for free on the App Store.

The first thing to make sure that you have previously opened the document in question on your iPhone. The following link requires prior interaction with the .pages file. If you have not already done so, you will need to open them a few times before proceeding.

Step 2: Create Your Link

Now There are two ways to create the link. If you want the fastest possible method, we recommend Option 1. If you do not mind working in the Shortcuts app, try Option 2.

Option 1: Use the Shortcuts Recommended by Siri To interact with the document first, this link must really consist of a Siri proposal. Siri monitors the way you use your iPhone and provides useful actions and shortcuts to get things done faster. Opening certain documents happens to be one of these suggestions.

Siri Suggested Links in iOS 12

Links suggested by Siri appear at various points between iOS 12 and iOS 13. On iOS 12 you can find these options in Settings -> Siri & Search, under Suggested Shortcuts . If you see "Open [Document Name]" as one of the listed instant options, tap it. Otherwise, tap "All shortcuts" and search for "Pages" or "Open [Document Name]". Then tap on the document.

As soon as you do do this, you can record or type in a phrase that says Siri to fire. The action depends on whether you have " Type to Siri" checked or not. If Siri did not hear you correctly, you can tap "Retake Phrase" to do just that. When you are satisfied with your phrase, tap Done to save the link.

By Siri Suggested Shortcuts in iOS 13

For iOS 13 devices, you can find Siri suggestions in the shortcuts app by tapping on "Gallery" at the bottom of the screen. For suggestions, see Shortcuts from Your Apps . You can check the options here to see if your link for "[Document Name]" is displayed. If you do not see it right away, tap "Show all" to see a complete list.

Whether you Recognize Your Link Immediately or Immediately Tap under "Show All" on it. As I learned below, iOS 13 did not include "Open Weekly Report" for the shortcut name like iOS 12 does. Instead, only "weekly report" is displayed. You may see the word "open" at the front when Apple updates it to also display the action keyword.

When you tap the shortcut, the default command "Open [Document Name]" is displayed under "Shortcuts" . If you prefer to say something else to trigger the action, you can add your own phrase here. When you're done, tap Add to Siri and your link will be saved.

Option 2: Create your own shortcut

The first option lets you quickly add your "Open Document" shortcut to Siri. That said, if you're looking for a little more customization, try rebuilding it from scratch. First, open the shortcuts app and then tap the "+" at the top right of the My Shortcuts tab. Next, select the search bar below. On iOS 13, you can also tap the "(+) Add Action" button.

Search for your document using the search bar or scroll through the available options. You should see the link with a Pages logo on the left. Tap the action to add it to the shortcut editor. If you want to add more actions or commands to the editor, you can do so. For our purposes, we maintain this.

If you're running iOS 13

Apple has made things a little easier for iOS 13. First, tap on the ellipsis (•••) in the upper right corner to open the Details . By default, the name of your shortcut is the phrase you're talking about. However, you can enter a custom phrase in the Link Name field. If you want to record the phrase with your voice, tap the microphone button, but you know there is no difference. When you're done, tap Done.

Step 3: Use your new shortcut

Whether you are running iOS 12 or iOS 13 and using shortcuts proposed by Siri or create your own, the end result will be the same. As long as you follow the steps above, the selected Siri expression should prompt you to open the specified Pages document.

That's us should note that we encountered functional problems with the linkage. Sometimes, some interactions with a document are required before it appears as a suggested link. More frustrating is that sometimes the link does not work. If that does not work, just create a new one.

This article was created during Gadget Hacks' special coverage on using your smartphone to increase productivity. Take a look at the entire productivity series.

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Cover Picture, Screenshots and GIF by Jake Peterson / Gadget Hacks [19659047]
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