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Manage multiple mailboxes in Outlook

  The Outlook logo.

One major benefit of using Outlook on your computer is that you can have multiple email accounts in one place. So you can manage everything successfully.

If you used Outlook only at work, you may not find that it can handle multiple accounts from multiple vendors, including Microsoft, Gmail, Yahoo! and pretty much all the others you can imagine.

If you want to add Outlook e-mail accounts, we'll walk you through the process here. After you've set up all the accounts, you can manage them all in Outlook. Let's look at how you do this.

Switching Between E-Mail Accounts

After you add another e-mail account, it will appear in the sidebar under your original account. To switch from the first to the second account, simply select the Inbox.

 The second e-mail account under the main account in the Outlook navigation pane. Click the Inbox under the second account.

You can add the Inbox of the second account to the Favorites section of the navigation pane. This is useful, but then there are two Inbox folders in the Favorites section, which may be confusing.

Since the Inbox is one of the most important email folders, you can not rename it. Instead, Outlook automatically inserts the name of the e-mail account in the Inbox folder in the Favorites section so you know which one is.

 A Gmail account in the Favorites panel.

How to Find Emails from Multiple Accounts

Outlook does not provide an option to view all emails in the same folder. This is because each mailbox is a synchronized copy of a mailbox on a server managed by your provider.

You can, however, click the search box at the top of the main window in the Email view and change the location to All Mailboxes.

 Click the search box and select

If you select this option, you can search for anything in any mailbox, including emails, tasks, calendar events, attachments, or other items in Outlook. [19659016] Adding Folders to Each Account

You can add folders to an account, even if the email provider does not support them. For example, if you have a Gmail account and you prefer labels to folders, you can add them. Just right-click on your account and then click on "New Folder".

 Right-click the account, and then click

The folder appears as a "subfolder" of the folder you right-clicked. clicked. For example, if you right-click the Inbox, the new folder becomes a subfolder of the Inbox. If you right-click the e-mail account, the new folder will be the Inbox level. We have named our new folder "subfolder of the Inbox" and "subfolder of the account". You can name your new folder as you like (except for protected names such as Inbox, Sent Items, and so on).

 Right-click the Inbox to create a new subfolder. Right-click the e-mail account to create a folder at the same level as the Inbox.

If your e-mail provider does not support folders, they will not appear in your online e-mail. In particular, Gmail is pretty clever when it comes to folders. It will automatically apply a matching label to all emails you put in your Gmail account folders in Outlook.

 The Gmail app with the highlighted new labels.

If you apply this label in Gmail, Outlook is selected. However, the e-mail is not moved to the appropriate folder. Instead, a copy of the email is copied to the appropriate folder. This is because in Outlook you can only put an e-mail in a folder. However, Gmail allows you to apply multiple labels to the same email.

If you apply multiple labels to an email in Gmail, Outlook can not tell what folder the email is in. Therefore, a copy is created for each folder.

If you prefer to create your labels in Gmail, Outlook syncs them, just like Google Mail synchronizes folders from Outlook. Just create a label in Gmail.

 A new label in the Gmail app.

Outlook automatically creates a new folder with the same name.

 Outlook navigation pane with a new folder that has the same name as the Gmail label.

To send e-mails from different accounts

When you add an e-mail account to Outlook, "From" is automatically enabled in the New E-mail window so you can select from which account you would like to send the e-mail. By default, the sending account uses the account that you were in when you clicked "New E-mail."


Click the arrow next to "From," and you can select any account in Outlook. This also works if you answer or forward an e-mail.


. How to remove an account from Outlook.

It's easy to remove an account from Outlook. Just right-click on the account and then select "Remove [account name]".


A confirmation dialog will be displayed. If you are sure you want to remove the account, click Yes.


This will not affect your actual email account. It only removes the Outlook access to it. For example, Gmail retains all the names that match the folders created in Outlook, and all emails with those names will still be labeled.

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