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Home / Tips and Tricks / Protect your page documents with a password so only you and approved contributors can access it. "IOS & iPhone :: Gadget Hacks

Protect your page documents with a password so only you and approved contributors can access it. "IOS & iPhone :: Gadget Hacks



You're writing exactly that – You ̵

1; so the work you do in Apple Pages should stay private until you request it. Apple seems to share that feeling. As a further symbol of its commitment to protecting and protecting users, the company offers a feature in its word processing app for iOS that lets you lock documents behind a password, face ID or Touch ID.

While biometric access to locked Word documents is a breeze, in iOS you'll need to enter the password you choose if it fails. That means you need to remember your password because months could pass without having to enter it. Worse, there is no way to recover the document without this password, unless the file is enabled for collaboration. In this case, the other users may be able to tell you the password. Take note of this before performing the following steps.

Locking Your Page Document

Locking a document with a password is pretty straightforward. This encrypts the file with 128-bit AES encryption. Note, however, that adding a password only affects the current document and subsequent versions, not older versions.

First, open the file in question, then tap the ellipsis (•••) in the top right corner. Then tap Set Password and complete the options on the following page. You can also set a password for if you share a collaboration document with a link that anyone can access (but you should first quit sharing to prevent employees from opening an older version and then open the file release again).

You must enter a password and confirm it. Passwords can consist of numbers, uppercase and lowercase letters, and other characters on the keyboard. If you want your document to be really secure, choose a strong password or use a password manager such as LastPass to generate a password that can be used to ward off potential hackers. Hopefully, Apple will one day integrate its iCloud keychain into iWork so you can automatically generate more secure passwords automatically.

You can also provide a hint for yourself, but we recommend that you save the password in a password manager such as LastPass, 1Password, Dashlane, or Keeper, especially if you are protecting many Pages documents, since each has its own password receives. If you want to unlock your .pages file with the Face ID or Touch ID, make sure the Face ID or Touch ID toggle button is orange.

When all fields are filled in, tap Done to return to editing the document. Your passwords must match before you can proceed.

Opening a Document with Locked Pages

Back in the Document Browser (or in the Files app) you can see that the thumbnail of your file now has a lock. Tap to open it. If you have Face ID or Touch ID enabled, you must allow Pages to use Face ID or Touch ID before authentication can begin. If you have done this before, you should not have to do it again.

Once you've granted permission, you can quickly unlock the document with the Face ID or Touch ID. Once iOS approves the authentication, your .pages document will open. However, if Face ID or Touch ID fail several times, you will need to enter your password for Pages. I hope you remember it!

Opening locked documents from other iOS devices

Backing up a file affects all connected iOS and macOS devices as well as all sorts of employee devices. If you try to open a password-protected document on your iPad or Mac after locking it on your iPhone, you will need to enter the password before you can access it. If you have it locked using the Face ID or Touch ID and another iOS device supports one of the two authentication methods (some Macs support the Touch ID), you can turn it on when entering the password & Allowed collaborators can Accessing Them ” width=”532″ height=”532″ style=”max-width:532px;height:auto;”/>

  Protect your page documents with a password so only you can access them. & Approved collaborators can access them.

Changing or removing the password

If you need to remove or change the password, return to the Documents Settings and tap Change Password. Here you can completely deactivate the password or enter the current password and a new password to change it. Any change affects only the current document and subsequent versions, not an older file.

Note that changing a password for a shared document only applies to the current session and subsequent saves. If collaborators sync, they will not be able to open it unless you give them the new password. However, if you view (or restore) an older file, the unprotected version may be displayed. To resolve the problem, stop sharing the document. add, change or remove the password; Then split it again.

This article was created during Gadget Hacks' special coverage on using your smartphone to increase productivity. Take a look at the entire Productivity series.

Do not miss: How to Ask Siri to Create New Page Documents

Cover Picture and Screenshots of Jake Peterson / Gadget Hacks

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