If you need to manage a group of iPhone users, whether it’s for work, planning a trip, or organizing an event, Reminders might be your new best friend. With iOS 14, the app now lets you assign reminders to contacts so everyone knows what to work on.
The new iOS 14 function is made possible by an existing reminder function, shareable lists. This feature allows you to share reminder lists with other people so that everyone can help add, complete, and view various tasks. With the ability to actually assign group members to tasks – tasks that the rest of the group can see – things just get a little better organized.
: make a reminder list
As mentioned above, assigned reminders are a feature in shared lists that requires a list first. If you already have a list that you want to share, skip to step 2. Otherwise, read this first step.
From the main Reminders screen, tap Add List. Here, name your list, and then choose a color and icon for the list. Tap “Done” and reminders save the list. Now tap on the list and add your tasks and reminders. Tap “Done” to save each reminder to your list.
Step 2: share the reminder list
In the reminder list, tap the (•••) button in the upper right corner and then tap “Share list”. From here, iOS brings up a sharing sheet that lists all of the sharing options available. Just tap one of the options to start the process, then follow the app-specific sharing process. For example, we went for messages where you select a contact before queuing a reminder link to send to that contact.
Step 3: Wait for your prospective assignee to accept the invitation
Once you share your reminder list, you can no longer assign tasks. You’ll have to wait for your contact or contacts to first accept the invitation. The “Share With” warning still appears at the top of the reminder list. However, the option to assign tasks does not appear until the invitation is accepted.
Even then, you will not receive any notification, so you will either need to further review the method in Step 3 or communicate directly with your representative.
Step 4: assign your tasks!
Once you’ve set up your assignees, you can begin delegating your responsibilities. To do this, tap on the reminder you want to assign, then tap the contact icon in the middle of the taskbar. From here, just tap on the person you want to assign the task to. If you made a mistake, just tap the Contacts button again and select the correct recipient. When you’re done, tap Done. Now just rinse it out and repeat for any tasks you want to assign.
Are you looking for a faster way to assign multiple tasks to one person? We got you covered. With iOS 14 you can not only assign reminders faster, but also change the date and time, delete reminders, move them and mark them as complete.
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