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Setting up an expense form in Microsoft Word



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For business travel or taxes, you may need to fill out an expense form at some point. If you do not have a company or consultant to provide a template for you, you can create one using a template provided by Word.

Setting Up an Expenses Form

Submitting an expense report is a necessary part of any business trip. While each company may follow its own rules for reimbursement, the overall structure of the form (and the elements it contains) remains fairly consistent no matter where you are.

If you fill in a cost form If you need to create your own expense form in your company, Word provides a useful template to get you started. Although it may not exactly meet your needs, it is a good place to start.

First open Word. Click "New" in the welcome panel on the left.

 New document

Search for "overhead" in the search bar.

 Search Effort [19659005] Press Enter to display the available template, and then click the result.

 Travel Expenses Form Template

A new window with the name and description of the template as well as a preview is displayed on the template. Click on "Create".

 Create Form

Your new expense template will be displayed. Look at it and edit the necessary parts. Make sure the colors and typography match your company's visual guidelines.

After making the appropriate changes, you can save the template until you're ready to track your spend. It's probably a good idea to record everything while you're driving instead of waiting for the end of the journey to do it all at once, as you can easily forget something you may have bought several days earlier.

Here are the most common expense items people usually track:

  • Hotel
  • Transportation (This includes airfare, public transport and rental fees and sometimes kilometers)
  • Fuel
  • Meals
  • Phone (Many businesses require You may need to buy a local phone SIM card while others may be required to pay roaming charges.
  • Entertainment (This falls into the "reasonable refund" category.) It is probably a good idea to obtain a prior approval before using your If you do not pay, then make sure you do not go overboard as this can cause problems for your business.)
  • Miscellaneous

As a rule, it is advisable to obtain a prior approval for the expenses prior to departure in order to avoid problems c Reimbursement conflict, na You have already spent the money. Also, be aware of the company spending limit in different locations. Most companies provide for increased spending limits when traveling to a location where costs are higher.

Make sure you keep track of all the receipts, document all expenses, complete the expense report, and you'll be fine!


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