Advances in technology should theoretically facilitate your work, but sometimes it is impossible to get everything done. These productivity techniques can be helpful.
If you're having trouble being productive, you're not alone. A quick Google search for "How to be productive" delivers 1
Luckily we do not have to reinvent the wheel. There are many proven systems to increase productivity. While all of these systems may be useful, finding the one that fits your lifestyle can be a little overwhelming. This quick guide to six common productivity techniques is designed to help you find ways to improve your workflow.
History : This time management technique was developed in the 1980s by Francesco Cirillo. The term Pomodoro is Italian for tomato (Cirillo named it after the tomato-shaped kitchen clock he used.)
What is it about? The prerequisite for this technique is that you train your brain to focus on concentration. For short periods of time, with the idea that you can accomplish more in short periods, intensity sections are focused over longer, distracted periods of time. The Pomodoro technique consists of six different steps:
- Select a task
- Set the timer to 25 minutes
- Continue to work the task until the timer expires
- Record the progress on a sheet of paper  Take a short break (about 5 minutes).
- Take a longer break (20 to 30 minutes) after every four 25-minute increments.
Effort: Easy. All you need is a timer and a willingness to stay focused for less than half an hour.
Resources: You can read or have a look at the book The Pomodoro Technique by Francesco Cirillo. On the website you will find more detailed information.
Disadvantages: Some people do not like it being such a rigid method of focusing managing their tasks.
History: This process is a bit murky, but one of the earliest records of time blocks is to be found in Benjamin Franklin's autobiography. Many well-known people like Elon Musk and Jeff Weiner (LinkedIn CEO) say that time blocking helps them get more done and have time for family and personal events.
What is it about? Time Blocking is a way to organize your tasks in time blocks. Some people are blocking their whole day; others focus on working hours. Once you have blocked all your working hours (say 9-5), segment these hours into smaller blocks. A tip for this method is to schedule appointments or meetings on specific days and days only to increase productivity.
You can even block your time the barrel or pottery course differently!
Effort: Moderate. You need to think about your day, organize events in advance, and learn to say no.
Resources: This detailed article by Cal Newport, a computer science professor, provides a good overview of how time-blocking works.
Disadvantages: This requires dedication, and you need to take time to plan. It's stark what some people find frustrating or overwhelming.
The Ivy Lee Method
History: In 1918, Charles M. Schwab was busy leading the Bethlehem Steel Corporation. He wanted to improve his productivity. Schwab reportedly met with Ivy Lee and asked him for advice on how to do more things. Lee told Schwab to try his method for three months, and then he could pay him what he thought was worth the advice. Three months later, Schwab Lee sent a check for $ 25,000.
What is it? The Ivy Lee method is simply the act of prioritizing your to-do list by focusing on the most important things you need to do every day. The exercise is as follows:
- At the end of each day, write down the six most important things you need to do the next day.
- Arrange the items in order from the most important to the lowest.
- The next day, you should focus only on the first task in your list until you have completed the task. Then proceed to the next one. Do this with every following item on your list.
- If there are any left over at the end of the day, switch to the next day's list.
The trick is to add no more than six items to your list and focus on each item until you're done.
Effort: Easy. It only takes you a few minutes each evening to schedule your list for the next day. The hard part is sticking to your list and not getting distracted.
Resources: Think and Grow Rich by Napoleon Hill describes the history of this method.
Disadvantages: Apart from the time spent maintaining the list, this method does not have many disadvantages. Sticking to a six-list can be difficult, but setting restrictions can reduce fears and improve focus.
Prehistory: Success guru Brian Tracy is most often credited with popularizing this productivity method. The idea comes from an alleged quotation from Mark Twain (there are several variations of the quote): "If you want to eat a frog, it's best to do it in the morning, so if you want to eat two frogs, it's best to try the
What is at stake? The prerequisite is that you tackle the most laborious task first thing in the morning so that you can clear it out of the way It's done before you take on another task.
Effort: Moderate It takes some willpower to complete the most intimidating project, but once you've started, it should be easier to get involved
Resources: For more information on Brian Tracy's method, visit his website.
Disadvantages: The biggest drawback is the method itself. Wen If it is not pleasant for you to jump into the depths, you may find it difficult to get involved.
History: The system dates from the 1940s and comes from an industrial engineer at Toyota called Taiichi Ohno. The method was developed to streamline processes and increase factory productivity. The idea was to find the bottlenecks in production and tackle these problems. With the same method, you can find out where you need to be more productive with your time.
What is it about? This simple productivity plan is based on visual cues to motivate your brain to continue making progress. If you tend to start many things at once, this trick may be the impetus you need to finish something. You can use a sheet of paper, whiteboard, or sticky notes. Divide the board of your choice into three categories: "Do It", "Do It" and "Done". Move each project to the appropriate categories as needed. People who swear say it works because it can be a kick in the butt when the fills up or down the fills.
Effort: Easy to intermediate. It is a simple method that requires very little consumable material. However, you have to concentrate on your tasks.
Resources: For more information about this method, visit the Personal Kanban website. There is also a book that you can buy if you prefer.
Disadvantages: It can be troublesome for some people.
Must, should, would like
What is it? This method is simply a tool that allows you to prioritize your tasks so that you can focus on things that require immediate attention without being distracted by things of lesser importance. The first step is to make a list of everything you need to do. Then categorize each item as a must, a target, or a need. Must's are your non-negotiable items. They have to happen. The category "Should" is intended for important elements. However, you can move them if necessary. The search category is for things you want to do, but they can be moved indefinitely.
Effort: Low. Once you have created your priority list, you can focus on the most important tasks until they are done, without worrying about things that do not need immediate attention.
Resources: There is a variation of this tactic called Moscow. It's a bit more verbose and contains memories of things that you should always say no to.
Disadvantages: Not many, although at first you feel guilty when you place things in a less important category.
] If you find a way to be more productive during the time you need to get things done, you may find that your downtime is more like a break!