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The Beginner's Guide to Google Docs

  Google Docs

If you're just starting with Google Docs, the rich features and add-ons can be a bit overwhelming. Here are some tips to help you get started with this powerful alternative to Microsoft Word.

What is Google Docs?

If you've already heard of Google Docs, you can continue. If you've never heard of it, you'll find a crash course here for key information. We'll go over the basics and show you what Google Docs is about and how to get started right away.

Google Docs is a free, web-based word processor offered by Google as part of its entire office suite ̵

1; Google Drive – to compete with Microsoft Office. The other main services included in the cloud-based suite are Sheets (Excel) and Slides (Powerpoint).

RELATED: What is G Suite anyway?

Google Docs is available on all devices and platforms. All you need is an Internet connection and a web browser (or the apps on mobile devices). Google will do the rest and do the heavy burden of running the software in the cloud.

Docs supports a variety of file types, including .doc, .docx, .txt, .rtf, and .odt, to make it easier to view and convert Microsoft Office files directly from Google Drive.

Because Docs is an online word processor, you can share the document with multiple people and collaborate with them to track revisions, changes, and suggestions in real time. [19659005] Did you hear enough? Let's go.

How to Open an Account

Before you can use Google Docs, you must first sign up for a Google Account (a @ gmail account). If you already have an account, you can proceed to the next section. If not, we'll go through the simple method of creating a Google Account and set up with Google Docs & Spreadsheets.

Go to accounts.google.com, click Create Account, and then click For Me.

 Click Create Account and then For me.

On the next page you will need to enter some information such as first and last name, username and password to create an account. [19659005]   Enter your personal information in the provided form.

You also need to verify your phone number to make sure you are an actual human and not a bot.

 As For security reasons, you must confirm your phone number.

After reviewing your phone number, you must provide a recovery email address, date of birth and gender on the following pages, and agree to the privacy policy and terms of service. When you're done, you're the proud new owner of a Google Account.

How to Create a Blank Document

Now that you have a Google Account, you can create your first document. Go to Google Docs and place the cursor on the multicolor "+" icon in the lower right corner.

 Hover over the multicolor plus in the bottom corner.

The + becomes a blue pencil symbol; Click on it.

 Click on the blue pencil to create a new document.

Chrome Pro Tip: If you're using Google Chrome, you can enter . docs.new into the omnibox and press Enter to automatically create and open a new blank document.

Importing a Microsoft Word Document

 Dragging a file from your computer to upload it Google Drive

You may have access to even though you are new to Google Docs already have a collection of Microsoft Word files you want to use. In this case, you must upload all your Word documents before you can view them. Some of the advanced features and formatting of some Word documents may not be supported, but this works quite well.

When importing a Word document, you can upload your files using either Google Docs or Drive. With both methods, you can drag and drop a file from your computer directly into the web browser for easy uploading. Your drive stores all your uploaded files. However, if you switch to the Google Docs home page, only document-type files are displayed.

 Google Docs Home Page Preview

From the Google Docs home page, click the folder icon in the top right corner, and then click the Upload tab.

 Click the folder icon and then the Upload tab before dragging a file into the browser window

Once When the Word file is uploaded, Docs automatically opens and edits it , released and collaborated.

To open a Word document that you want to edit, click the file with the blue "W" next to the file name from your Google Docs homepage.

 A Word file has a blue W next to the file name. Click on it to open it in Docs.

Click either View Word File or Edit Docs.

 Choose whether you want to view the Word file or edit it in Google Docs.

If you are finished with w You can use the document to download your document back to DOCX or PDF, ODT, TXT, HTML or EPUB format. Click File> Download As and then the format you want. The download takes place directly in the location of the files in your browser.

 Click File, Download as, and then select a file type to download to your computer

RELATED: Import a Word document into Google Docs

Checking spelling in Google Docs

 Example of bad spelling and grammar in documents

After you have some documents, you must make sure that spelling and grammar are correct. Docs comes with a spelling checker that highlights the error every time you misspell something and asks you to make a change.

This option should be enabled by default, but you can do that under Tools> Spelling> Errors underlined.

Right-click the word with the line below to display spelling corrections and suggestions. Alternatively, press Ctrl + Alt + X (Windows) or Command + Alt + X (Mac) to open the Spell Checker and Grammar tool.

 Right-click the error to view the spelling check correction.

Another way to access the spelling checker is to click the icon with an A and a check mark. This activates the tool and analyzes the document for spelling and grammar.

 Click the A icon to enable the spell checker.

In addition to a spell checker, Google Docs has a built-in dictionary and thesaurus. All you have to do is mark a word, right-click on it and then click on "Define [word]".

 Defining Words with Google Docs

Getting Started Learn more about spelling and grammar checking in Docs for more information.

RELATED: How to Check Your Spelling in Google Docs

How to Work on Documents Along with Others

 Work with others on a sharing Link to documents together

One of the best features of Google Docs is the ability to generate a sharable link that anyone can use to suggest changes or edit your document. Instead of sending a file back and forth between employees, you can make edits and suggestions at the same time as if they were all distributed in real time to the same computer. The only difference is that each person uses their own text input cursor on their PC.

In the document you want to share, click the blue Share button to specify how and with whom you want to send an email link to your file. You can manually enter e-mail addresses or click "Get Sharable link" in the top corner to distribute the invitation yourself.

 Enter the e-mail addresses to send an e-mail, or click Get Shareable Link to manually send the link

From the drop-down menu, you can Edit how much energy the shared users have over the file when you select one of the following options:

  • Off: Sharing is disabled. If you previously shared a link with others, it stops working and revokes all the permissions they once had.
  • Any user with the link can edit: Grants shared users full read / write access. However, you still can not delete it from your drive – this only applies to the contents of the file.
  • Anyone with the link can comment: Allows shared users to leave comments, this is great for team projects.
  • Anyone with the link can view : Shared users can view the file but can not edit it. This is the default action when you share a file, and the best option if you're trying to share a file for download.

You can do much more with these shared links. These also work with other drive files and so on mobile phone, mobile phone. Further information on how these links work and how they are generated can be found in our article.

RELATED: Create shared download links for files on Google Drive

] View all recent changes to a document

 Example of the ad recent changes to a document

Sharing documents with other users makes it difficult to keep track of all small changes when you're away from the office. There's a revision history. Google Docs keeps track of any changes that occur in a document and groups them into points to keep the clutter down. You can even reset a file by clicking on one of the previous versions listed in the history.

You can see a list of all recent changes by clicking File> Version History> View Version History.

 Click File, Version History, and then View Version History to see recent changes to the file.

How to Suggest Editing a Document

 Example of Suggested Changes in a Document

If you are the owner of a document And prefer this for collaborators If you need to suggest changes to your file (rather than editing them directly), you can set the access permission to Suggestions. This allows other users to edit a document without worrying about others playing around in your file. When an employee makes a change, the owner receives an e-mail notification of the proposed change and can choose to keep the change or discard it.

If you look at the top right of the document window, your current status is displayed. If you see "Suggesting", you can start. If you see "Edit" or "Show", click this button and then the "Suggest" option.

 Click the drop-down menu labeled

RELATED: Suggestions for Editing in Google Docs

How to Find That Word and number of pages

 The word count of a document

By default, Google Docs does not display the word or page number, but it is easy to validate without a manual count. So, if you have a strict word limit for a task or want to keep track of the amount you're writing, you can view the details of your work based on the word count. You can even mark text from each paragraph to see how many words are in the selection.

To view the word / page number of your document, click Tools> Word Count or press Ctrl + Shift + C and Command + Shift + C on Windows.

 Click Tools, then Word Count to display the word count of a file.

You can also find the word count for a particular text string by highlighting and jumping back. Click Tools> Word Count (or use the keyboard shortcut).

RELATED: How to find the page and word count in Google Docs

How to use Google Docs offline

 Editing a document Offline

What happens if you need to access Google Docs but are not connected to the Internet? Although Google Docs is a web-based product, you can not use it offline. You'll need to download an extension for Chrome and make sure you've previously turned it on for offline use. Any changes you make to the file will be updated the next time you connect to the Internet.

After downloading the official extension for Chrome, go to the Google Docs home page and click the Hamburger menu> Preferences menu in the top left corner. Set "Offline" to "On" and click "OK".

 Toggling Offline Mode

To save space on your local computer, Google downloads only the latest files and creates them, accessed files are available offline. To manually activate a file, click the three-dot icon and turn "Offline Available" to "On".

 Enable offline for specific documents

CONNECTION: Using Google Docs Offline

Adding Page Numbers to a Document

 Example page number on a page "width =" 650 "height =" 335

Page numbers are a visual tool that shows the reader which page they are currently on. They also help you organize physical sheets and arrange them in the right order (you know when you print them). Google Docs does not automatically generate page numbers in files. You have to add them manually. However, you can easily paste them into the header or footer of your document.

To add a page number to all pages, click Insert> Header & Page Number> Page Number. A pop-up window will appear, allowing you to select a page number style.

 Click Insert> Headings and Page Numbers> Page Numbers, and then select one of the four page number position options "width =" "650" height = "418

RELATED: [19659007] Adding page numbers to Google Docs

Controlling margins in Google Docs

] Random selection on the ruler "width =" 650 "height =" 360 [19659005] Margins are the white areas that delineate your document in all directions, and because margins create an invisible border, you can increase the usable space on the page as you reduce the size of the margins. If you need to change the space at the edges of all the pages in a file, you need to manage the margins with the ruler at the side and at the top of the document.

If you prefer to manually enter margins, click File> Page Setup, then type the amount of blank m, which should be displayed on each page, and then click "OK".

 From the Page Setup menu, select the size of the white space for the border and click OK = "585" height = "444

RELATED: [19659007] Controlling Borders in Google Docs

Adding a Text Box to a Document

 Adding text boxes is easy and fun! "Width =" 642 "height =" 224

Adding text fields to Google Docs is a great way to highlight relevant information and draw attention to specific elements of a document, but creating a drawing sign is not an easy process and is hidden in an unlikely place: in

To access the drawing menu, go to Insert> Draw and click the text box icon in the menu bar. [19659005]   Click the text box icon "width = "466" height = "128

. Now click with the mouse and drag the desired text field into the field provided. Then add the text you want.

 Enter a text in the empty text box "width =" 400 "height =" 169

Click "Save & Close" to insert the text box into your document if you want finished.

RELATED: Adding a text box to Google Docs

Adding a table of contents

 Example of a table of contents "width =" 650 "height =" 386

A table of contents is a way to show readers every topic / chapter listed in the document. This feature automatically generates one and uses links that jump to each section as you click. So if you have a large document, you can quickly access certain parts without having to scroll through it all.

Click Insert> Table of Contents, and then click one of the two available options. The first option is a plain text table of contents with numbers on the right side for printed documents. The second option does not use page numbers, but inserts hyperlinks that jump to the specified section to display documents online.

 Click Insert> Table of Contents, and then select one of the table of contents options. "width =" 495 "height =" 703

Note that to create an automatically generated table of contents that references specific sections of your document, you will use every chapter – or title – of Google Text's built-in feature & Tables must format header styles. That way Docs can fill the table and add clickable links.

 Make sure each chapter or title uses one of the heading tags to populate the table of contents with "width =" 199 "height =" 397

RELATED: [19659007] Creating a Table of Contents in Google Docs

The Best Google Docs Add-Ons

 Google Docs Add-Ons

After you've learned all the basics of Google Docs By adding add-ons, you can become a real power user. Add-ons are similar to Web browser extensions, but are specific to Google Docs and allow you to get additional features from third-party developers. You can install tools to increase productivity with additional proofreaders, document signing apps, an in-document translator, and even a teacher section.

RELATED: The Best Add-ons for Google Docs

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