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The Beginner's Guide to Google Forms



  Google Forms Icon

Are you just starting with Google Forms? Never heard of it? In both cases, here are some tips to help you get started with Google's powerful forms tool and create surveys and forms online for free.

What the hell is Google Forms?

If you're already familiar with Google Forms, feel free to jump ahead of us. If you do not, you will find the crash course here. We'll go over the basics and show you what Google Forms is and how you can use it right away.

Google Forms is a free survey tool that is part of G Suite ̵

1; Google's full office suite (although Some people refer to it as Google Docs.) The other main services of the cloud-based suite are sheets (Excel ), Docs (Word), and Slides (PowerPoint).

RELATED: What is G Suite, Anyway?

Using Google Forms, you can use personalized tests or surveys for information You can then link the information to a spreadsheet to automatically record the answers, then populate the spreadsheet with the responses from the quiz or survey in real time, making Google Forms one of the easiest ways to gather data Save in a table.

Forms let you collect feedback, start surveys, create quiz questions for students using a simple online form rmular by e-mail, direct link or social media and invite everyone to participate.

Because Forms is an online tool, you can share and collaborate with multiple people on a form in real time.

Did you hear enough? Let's go!

How to Sign Up for a Google Account

Before you can use Google Forms, you must sign up for a Google Account (an @ gmail account). If you already have one, you can proceed to the next section. If not, we'll go the easiest way to create a Google Account and set up with Forms.

Go to accounts.google.com, click Create Account, and then choose For Me.

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On the next page, you provide some information – first and last name, username and password – to create your account.

 The page

You must also verify your phone number so that Google can ensure that you are not a bot.

 The

After reviewing your phone number, the following pages are displayed You must provide a recovery email address, your date of birth, and your gender. You must also agree to the Privacy Policy and Terms of Use. After that, you're the proud new owner of a Google Account.

How to Create a Blank Form

After you have a Google Account, you can now create your first form. Go to the Google Forms homepage and place your cursor on the multicolor plus sign (+) in the lower-right corner.

 Hover over the multicolor plus sign in the lower right corner. [19659005] The plus sign becomes a purple pencil icon. Click on it to create a new form.

 Click on the purple pencil icon.

Pro Tip: You can type forms.new in the address. In any browser, press Enter to automatically create a new blank form and to open.

How to Customize Your Form

One of the first things you may want to do after creating a new blank form is to change it a little bit of personality. With Google Forms, you can customize the theme and highlight it by adding a picture, a color, and a font style.

Click on the artist's palette at the top of the screen. Here you can select a header image from one of the many stock photos provided (or one of your own), the primary color of the form, the background color and the font style.

 Click the palette icon.

While there is a lack of customization on forms (apart from uploading images for the header), Google Forms compensates for this with all other offerings. [19659005] After customizing the form, close the topic options to return to your survey.

 You have now created an attractive form!

Selecting Question Types

When you create a Google Form, you can choose the types of questions users should answer. Regardless of whether you want to get static answers from a multiple-choice form or replies in essay length, you can create your ideal form in an instant!

Click the drop-down menu next to the question field.

 Click drop-down box next to question field.

Then select the desired question type from the list.

 The list of question types to choose from. [19659005] You have the choice between:

  • Short answer: Few words are required to answer. You can set rules that users must follow when validating data entry in their response. Great for email addresses or URLs.
  • Paragraph: Answers must be at least one paragraph in length. Data entry validation is also available for this type of response.
  • Multiple Choice: People choose between a range of options (one per question). You can add "Other" and an option so that users can enter a short answer. Depending on a person's answer, you can also send it to another section of the form.
  • Checkbox: Responder selects one or more options, including the "Other" option for a short answer. Depending on a person's answer, you can send it to another section of the form.
  • Drop-down list: People select their answer from a set of options in a drop-down menu (one per question). Based on the answer, you can resend people to another section of the form.
  • File Upload: This allows the person to upload a file in response to a question. Uploaded files use Google Drive storage for the survey owner. You can specify the size and type of files that people can upload.
  • Linear Scale: People can rate your question on a scale that starts at 0 or 1 and ends in an integer from 2 to 10. [19659042] Multiple Choice Grid: This creates a grid from which people can select one answer per line. Optionally, you can limit the answers to one selection per column and mix the row order.
  • Grid check box: This option creates a grid from which people can select one or more responses per row. Optionally, you can limit the answers to one selection per column and mix the row order.
  • Date: The respondent must select the date in response to the question. The default is day, month and year. Optionally, you can include the time in people's responses.
  • Time: The respondent must select the time or duration.

Adding More Questions

When you create a survey or quiz, you'll probably have more than one question about it. With Google Forms, you can easily add as many questions as you like and vary the types of questions. You can even divide them into sections so that you do not see everything on one page.

To add more questions to your form, click the plus sign (+).

 Click the plus sign (+)).

To add another section to separate questions, click the icon that looks like two rectangles.

 Click the icon with two rectangles.

Optionally, you can give the section a name and a description to distinguish it later from other sections.

 The

If you want to add questions to another section, it's easy. Just pull them between the sections and put them down there. At the end of the section, click the drop-down menu to specify where the form should direct people.

 Click the drop-down menu and select where the form should send people after completing the section.

Creating a Quiz

Google Forms is not just for surveys or invitations to events. Teachers can use forms to create digital tests that are automatically rated, results sent (if enabled), and students' answers collected.

This is one of the easiest ways to give students immediate feedback and reduce the time they spend evaluating tests.

Click the Settings cogwheel at the top of the page.

 Click the Gear

Click the Quizzes tab, and then check Make This a Quiz. [19659005]   Click

. After enabling Quiz Mode, you can choose when to share a student's grade and what information he can see after he submits his quiz. When done, click "Save" to close the window.

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When you have returned to your quiz, select one of the questions and click "Answer Key" to edit the correct answer and the weight of each question in the quiz ,

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This is where you set the right answers, how many points each question is worth, and give answer feedback for the answers to each question.

 Choose the correct answers, scores, and feedback.

Click Edit Question to close the answer key and save your changes. [19659005]   Save your changes when you click Edit Question.

Note: You can only select correct answers for multiple-choice, check-box, and drop-down questions with a score for correctness.

  Quiz Gif
Google Forms

Forms Collaboration

Like a In all Google Suite applications, you can collaborate in Forms with others. Anyone with whom you share a unique link can edit the questions in your form. This greatly facilitates working with a group on the same survey.

To do this, click the three dots at the top of the page and then click Add collaborator.

 Click Click three points at the top of the page, and then click

. Then click "Change" under the heading "Who has access?".

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. Select "On" – Everyone with the link "to generate a sharable link. Anyone with this link can then access and edit your form. Click on "Save".

 Select

. Now you can copy the link and share it with anyone who wants to access your form.

 The automatically generated release link.

You can do much more with these sharable links, as they also work with other Drive files and on mobile devices. For more information on the operation and generation of links, see our manual.

RELATED: Creating Shared Download Links for Files on Google Drive

Saving Responses in Google Sheets

Google Forms automatically stores the answers in your form. It saves each answer in the Responses tab at the top of your form and is updated in real time when people answer questions.

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However, if you prefer a more detailed version If you want to analyze the answers from your form, you can create a new Google Sheet (or link to an existing one) to get the answers save and display. When you view data stored in a spreadsheet, you can apply various types of Google Sheets calculations and functions to create formulas that allow you to work on your answers.

Select the Responses tab and click the Green Leaves icon.

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Next, click Create to create a new table to store all your responses.

 Click Create.

Each table contains all the answers. along with a timestamp of completion of the survey.

 A spreadsheet in Google Sheets that contains an answer to a survey question.

If you already have a spreadsheet you want to use, you can do that too! Instead of clicking Create, click Select Existing Table, and then click Select.

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Select the desired table from the list of tables stored on your Google Drive. and then click on "Select".

 Click the table you want, and then click

When people answer each question in the form, their answers are displayed dynamically in the selected Google Sheets table. [19659012] Using a Form Template

Sometimes you do not want to think about the format or questions that a survey will ask. In that case, you can use a template from the Google Forms template gallery. It contains templates for all types of course invitations, including assessment forms.

First, go to the Google Forms homepage and place the cursor on the multicolor plus sign (+) in the lower-right corner.

 Place the cursor on the multicolor plus sign (+).

The plus sign becomes a purple pen and a violet page icon. Click on the violet page icon.

 Click on the violet page icon.

When the window opens, select a template from one of three areas: Personal, Work, or Education.

 The Google Forms template gallery.

Click on a template. The form will open on the current tab and be saved with all other forms on your drive. If you want to add questions or edit existing ones, you can customize the templates just like any other form.

 An example of an event feedback template in Google Forms.

Add the Finale Touch

Before you share your form with all users, you must review the settings. Here you can collect email addresses, create a confirmation message, limit the number of responses per person, and much more.

Click the Settings cogwheel at the top of the page.

 Click the gear

The first tab contains some settings that you can enable. Here you can collect e-mail addresses and limit each person to a contribution. You can also choose whether respondents edit their responses after submission, or view a summary chart at the end of the survey.

 The General tab in Settings.

Note: If you enable "Restrict to 1 answer," respondents must sign in with their Google Account to access your form. People without a Google Account can not reply to your form. If you are not sure that everyone has a Google Account, leave this option disabled.

The Presentation tab displays settings that indicate the progress bar, how far they are in the form. You can also mix the order of questions, display a link to resubmit the form (if "Limit to 1 response" is off), or write a confirmation message that respondents see after submitting the form.

 The presentation tab in the settings.

When you are done, click Save to save the changes and return to your form.

How to Share Your Form

After you've created a form, it's time to send it and get some answers. You can share the form via email, via a direct link, in your social media account, or embed it on your website.

To share, open the form you want to share, and then click Submit. [19659005]   Click

From the options at the top of the panel, choose how you want to share your form. From left to right you have the following options: E-mail, direct link, embedded link for your website, Facebook and Twitter.

 Choose how you want to share your form.


In This Beginner's Guide, Find The Right One Creating Google Forms In No Time! Whether you need a survey to find out what makes them all barbecue, or a physics quiz, Google Forms is an easy-to-use, powerful tool. And it does not cost a cent.


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