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Home / Tips and Tricks / These 11 new reminder functions in iOS 14 give you more power over your tasks «iOS & iPhone :: Gadget Hacks

These 11 new reminder functions in iOS 14 give you more power over your tasks «iOS & iPhone :: Gadget Hacks

The iPhone’s integrated reminder app was redesigned with iOS 13 last year. It gives us a more modern design and lots of new features, and iOS 14 doesn’t play well with it. Instead, iOS 14 brings many small improvements across the app to smooth the experience and make memories more powerful and customizable than ever.

Features like smarter search, assigned reminders, and batch editing make reminders more powerful than ever. With features like editable smart lists and new icons, as well as emoji for lists, you can personalize the app to your liking. Coupled with other updates that came with iOS 14, including widgets and the new date and time picker, reminders can now help you get things done better than ever.

Feature 1
: New reminder widget

As with many apps in iOS 14, Reminders has an updated widget. It’s available in small, medium, and large sizes, and each widget can display items from a specific list. Small displays only the first item from the list, while the medium and large sizes display the first several.

The new reminder widgets (left); Selection of a list for a widget (right).

Feature 2: assign reminders

With shared lists, you can now assign items to people who have shared the list so that you can divide tasks among a group.

To assign a task, open a shared list, then tap an existing reminder in the list or tap the New Reminder button to create one. In the toolbar above the keyboard, tap the person symbol and select a displayed contact. You can also tap the info (i) button of an item in the list, then tap “Assign reminder” and select someone that way.

Once you’ve assigned a task, that person’s icon will appear next to the item, although anyone can mark an item as done. Other people can assign an item to you. If so, you will receive a notification letting you know. To unassign or reassign a task, you can use the keyboard shortcut or the info (i) button. However, you can also tap the person’s icon next to the assigned task to bring up a list of options.

Assign via the toolbar (left) or details (middle); Reassignment or cancellation of the assignment via the profile icon (right).

Feature 3: New assigned smart list

So that you can keep track of the items assigned to you, Apple has added a new Smart List “Assigned to Me”. The list pulls all of the items assigned to you from all of the lists, sorted by the list they came from, and indicates who assigned the item to you.

If you don’t see it in your smart lists, tap Edit in the upper right corner of the list view, check Assigned to Me, and click Done to save.

The list assigned to me (left); Add the “Assigned to Me” list to your Smart Lists (on the right).

Feature 4: Reorganize Smart Lists

With the iOS 13 update, the “Today”, “Schedule”, “All” and “Flagged” smart lists have been added. However, they couldn’t be rearranged or removed if you weren’t using them. With iOS 14, any list can be enabled or disabled, and you can arrange them in any order.

To edit your smart lists, tap Edit in the upper right corner of the list view. Here you can tap the circle next to each Smart List to activate it (blue with a tick) or deactivate it (empty white ring). You can also use the sizing handles on the right to rearrange your lists. In the top right, tap Done to save your changes.

Feature 5: edit multiple items

If you’ve made changes to many elements before, you’ll need to edit each one individually. With iOS 14, you can now select multiple items and change them all at once. To select multiple items, tap the ellipsis (•••) in the upper right corner, choose Select Reminders, then tap the circle next to each item you want to edit. After you’ve chosen your items, here’s what you can do:

  • Assign due dates and times
  • Move the items to another list
  • Delete the items
  • Assign the elements to a person
  • Mark the items as complete
  • Identify the elements

To access the Assign, Mark Complete, and Mark options, you must tap the ellipsis icon (•••) in the lower right corner.

Feature 6: New date and time picker

Reminders also uses the new date and time picker introduced in iOS 14. After years of the old scroll wheel design, the new selection may take some getting used to. Once you learn, you can select calendar dates and times faster and more intuitively.

Feature 7: More symbols and emoji for lists

Various icons were displayed in iOS 13 to customize and differentiate your lists. In addition to bringing more icons to iOS 14, Apple lets you choose any emoji to decorate your lists. To do this, edit your list by doing one of the following:

  • If you tap on “Edit” in the top right corner of the list view, then tap on the symbol (i) next to the list that you want to change.
  • While viewing a list, tap the ellipsis (•••) in the upper right corner, then select the Name & Appearance option.

As soon as you switch to edit mode, you can tap any of the icons as before to apply it to the list. You can also tap the smiling emoji face in the top left of the icon list to bring up the emoji keyboard so you can use one of the hundreds of options available for your list. If you are looking for an emoji in particular, don’t forget to use the new emoji search.

Feature 8: Adding reminders from list view

If you want to add items to multiple lists, you can now do so in the main list view instead of switching between lists. In the list view, tap the New Reminder button in the lower left corner. You can create a new item, add details, and choose which list to add it to.

Feature 9: Smart Suggestions

When creating a new item, reminders suggest dates, times, locations, and lists based on your previous use. The suggestion appears as you type the item’s name and you can tap it to add the information.

Feature 10: Parent lists are now displayed in smart lists

When viewing a Smart List, each reminder now shows which parent list each item is being pulled from. This can be useful for telling the difference when you have the same items in multiple lists.

Today list (left) and marked list (right), which shows where the individual list elements come from.

Feature 11: More Powerful Search

Search now includes people, places, and notes so you can find the right article faster. And while the search tool on the home screen added more results for in-app searches, it was previously available in iOS 13.

Search locations (left) and search notes (right).

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Cover image, screenshots and GIFs by Mike Goril / Gadget Hacks

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