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To create a custom navigation window in Outlook



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In Outlook's Navigation pane, you can navigate to different folders, mailboxes, and groups. However, it contains folders that you may never access but can not hide. To create a custom navigation pane that shows exactly what you need:

If you only use Inbox, Sent Items, Deleted Items, and Archive, this guide is probably not for you. Just add these folders to your Favorites (which you can read in our Navigation Guide), and you can count on them. However, if you have many folders, can access different shared mailboxes, or if you are a member of multiple Office 365 groups, the navigation pane may become slightly overwhelmed and cluttered. If you add all the folders you want to Favorites, they will not be cut off because there are too many to organize.

Instead, you can create your own custom navigation pane that contains exactly what you want and nothing else. To do this, click on the "Links" icon at the bottom of the navigation area.

This will open the empty shortcut window.

To add a link In the pane, right-click the "Links" title (right-clicking anywhere else in the window does nothing) and select "New link".

The Add to Folder window. A window will open showing all available mailboxes. Select a folder that you want to add to the Shortcuts panel and click OK (or double-click the folder).

This adds the folder to the Links panel. You can add as many folders as you want from all the mailboxes to which you have access.

This is not as neat as it could be, so we add a new shortcut group and move some folders. First, right-click the shortcut "Links" again and then select "New Link Group".

This creates a new text box that you can rename as you like.

Give your group a name – we've chosen "work" – then press Enter. Now you can either right-click on the new group name and add new shortcuts or drag and drop already added shortcuts. We dragged 3 of the previously added shortcuts.

You can also right-click a link and use the Up and Down options.

You may have noticed that you can not add shortcuts to Office 365 groups in the Add to Folder pane. However, you can add shortcuts to Windows folders. Open Windows Explorer, find the folder you want, and drag it to the Links header (or to a group header you've created).

A tooltip "Link" appears You are above the group header and can then place the folder shortcut in the group.

You can also drag and drop shortcuts into the shortcut area

You can not add URLs directly through a browser, but you can use a shortcut to create a URL in a folder and then drag it like a file. When you click on the link, it opens like any other link in your default browser. That is, if you have a web URL for an Office 365 group, you can still add it to the join area.

If you've set up the join area the way you want it, you can use it instead of the default navigation window. Outlook opens with the window that you opened when you shut down Outlook. So you do not have to go back to the navigation window if you want.


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