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To create a PowerPoint presentation for a kiosk or booth



Can I format or compile my PowerPoint presentations to automatically run in a showroom or kiosk, and if so, how? Yes, you can and that is much easier than you imagine.

First create your slideshow like any other presentation. Add your graphics, text, animations and transitions (between slides). If you have animations that play across multiple slides, you must also set the timing before compiling the presentation for a kiosk.

Consider also the audio. Do you want music, verbal narration or both? Most professional presentations use both (but necessarily at the same time). However, some play soft music in the background while the narrator talks about the music. In any case, this is another area where timing is crucial. Of course, the narrator's voice should follow the text on the slide. It's fine if the narrator's speech is more detailed than the headlines and bullet points of the slide. However, it is not okay for the narrator to talk about the team while the "Finances" slide is displayed.

Add background music to the entire presentation

This is the simplest of all steps.

. 1 Select Insert> Audio> Audio on my PC

. Y01 Set the timing to match the narration. JD Sartain / IDG Worldwide

Set the timing to match the narration.

. 2 The Insert Audio dialog box opens, displaying a list of the audio files in your music library.

. 3 Click the music file you want to play in the background of your slideshow, and then click the Paste button.

. 4 PowerPoint places the audio icon (looks like a speaker) in the middle of the slide. Click on the slide and drag it anywhere you do not notice.

. 5 While the Audio icon is selected, a new menu item called Audio Tools appears with two new tabs named Format and Playback.

. 6 The Format tab is all about aesthetics. So, click through the different features and choose a style that suits your project.

. 7 The Playback tab offers several options for customizing how your audio file works with your presentation. For example, in the Audio Styles group, select Play in Background .

  y02 Add background music to the entire presentation JD Sartain / IDG Worldwide

Add background music to the entire presentation [19659010] 8. In the Audio Options group, select Startup: Automatic and Volume: Low and check the following check boxes: Play via slides Infinite loop and Hide during the show . This will ensure that the background music plays as long as the slideshow is playing.

. 9 In the Edit group, you can select the fade duration to show or hide the music, or crop the audio file (ie, you can crop / trim the music file to fit it ) the total time of the presentation).

NOTE: Even though the music loops are executed, the music should begin at the beginning of the presentation. When the music repeats on slide 20 (or starts over), the music on the first slide is in the middle of a track.

Connect a microphone and configure your audio devices. [19659005] 1. First you need to connect a microphone and configure your audio devices.

. 2 Look for the red stereo-in jack (usually on the back) on your computer and plug in your microphone.

  y03 Connect a microphone and configure your audio devices. JD Sartain / IDG Worldwide

Connect a microphone and configure your audio devices

3. Locate the Control Panel and open this dialog box.

. 4 On the Control Panel screen, select Hardware and Sound .

. 5 On the next screen ( Control Panel / Hardware and Sound ), locate the submenu Sound and select Manage Audio Devices .

. 6 In the Sound dialog box, click the Recording tab.

. 7 Select Microphone and click to select it. Then click OK .

. 8 Turn on your speakers and talk into the microphone to make sure it's working properly.

Add a voiceover comment to the presentation

Now you can add voiceover comments to the entire presentation or slides individually. Both methods work; However, the length, format, and style of your slideshow can determine which method is more efficient. To save time and avoid mistakes, write a script for each slide before you start.

Timing Tip: If your comment follows the text on each slide, or only includes comments on each slide. For example, a presentation about how to build a tree house, or the best vacation destinations in the world, it is much easier for timing and accuracy to add the narrative to each individual slide. However, if your story is in story format and the slides are just graphical representations of the entire story, it's just as easy to record the entire conversation in a file and place the audio icon on the first page where it starts automatically, when the slideshow starts and plays to the end.

To comment on individual slides

1. Select the first slide with comments.

. 2 Enter a file name for your comment. something as simple as Narration1 or N1 (for page 1), then N2 (for page 2) and so on.

. 3 When finished, click the button with the red dot Record .

. 4 Read your script or read the text on the screen.

. 5 When you're done, click the Stop button (white square with red border).

. 6 Press the arrowhead to listen now, or click OK . PowerPoint places the Speaker Audio icon on the current slide, which you can move anywhere.

<img src = "https://images.idsg.net/images/article/2019/04/y04-record-narrations-for-individual-slides-100795197-medium.jpg" border = "0" alt = "7. Notice that the audio icon is selected so that a new menu item called Audio Tools appears with two new tabs named Format and Playback.

8. The Format tab is all about aesthetics So, go through the different functions and choose a style that suits your project.

9 The Playback tab offers several options for tailoring the way your audio file works with your presentation, leaving all the checkboxes with a slide for this comment disabled and select nothing other than the Start box on Auto so the comment will start when this slide is displayed.

For comments in the entire slideshow

1. presentat Show > Normal to comment on the entire slideshow.

. 2 Select the first slide in the show to start the narration, and select Slideshow > Record Slideshow > Record from current slide .

3. The next screen fills your monitor and displays the current slide with the capture buttons in the top left corner.

. 4 Click the Record button to read your script and click the arrows on the right to go to the next screen.

. 5 When you're done, click the Stop (gray) button, and PowerPoint places the audio speaker in the lower-right corner.

 y05 Record comments for the entire presentation JD Sartain / IDG Worldwide

Record narratives for the entire presentation

6. Click the Play button (blue arrow) to hear the comment. Then save your work or delete the audio speaker and resume the comment.

Now test the finished product.

. 7 Click Slideshow > Rehearsals .

. 8 Make sure there is enough time for the comment on each slide, and then click the arrow to go to the next slide.

. 9 After the last slide is displayed, PowerPoint displays the time of the full presentation and asks if you want to save it. Click the Yes button to save it.

10th Finally, save the entire presentation again.

Two notes:

  • When you return to the first slide on which you started the comment, the audiophile icon appears on each screen that contains the annotated file. This icon will not appear in the finished, published presentation.
  • PowerPoint tracks the timing of past slide changes and animations throughout the slideshow, so there is no conflict with the "narrated" slide changes. If you find timing errors, return to the beginning and repeat the timings. Also, make sure that all check boxes in the Slideshow > Setup group are checked. That is, play narrations, use timings and show media controls .

TIP: Media controls are not required when automatically running a slideshow on a kiosk. However, if something happens and the slideshow jams, the media controls are available.

Set up a slide show for a kiosk presentation

  y06 Set up a slide show for a kiosk presentation JD Sartain / IDG Worldwide

Set up the slideshow for a kiosk presentation

1. Click Slideshow > Set up Slideshow .

. 2 The Show Setup dialog box opens.

. 3 Click the radio button At a kiosk, browse (full screen) and then OK .

. 4 Press the F5 function key (or click Slideshow > From the beginning ) to display the finished kiosk presentation.

. 5 Edit or correct the file as needed and save it again.

. 6 And that's all, it's done! Your slideshow can be viewed by others (automatically, without human intervention) at a kiosk or booth. Make sure you set the timing for the slides in your slideshow, otherwise the slide show hangs on the first slide and can not continue.


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