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Using Audio and Video Files in PowerPoint



PowerPoint supports a number of popular audio and video formats. We'll go through the details and show you how to include audio and video files in your presentation slides.

Audio File Formats Supported in PowerPoint

The current versions of PowerPoint support the following audio formats: .wav, .mp3., .Wma, .midi, .aiff, and .au .

. 1 Wav files are uncompressed audio files, which means that they have a HUGE file size, but also provide the best sound quality.

. 2 The most popular MP3 format is a compressed sound sequence that is only a fraction (about 8 percent) the size of the original recording but still suitable for playback on CDs and DVDs or PowerPoint slideshows.

. 3 WMA files (Windows Media Audio) are the biggest competitor of MP3. They're easy to stream, which makes them a popular choice for websites.

. 4 Musical Instrument Digital Interface (MIDI) files are designed to record, edit, and listen to compositions created using digital synthesizers.

. 5 AIFF (Audio Interchange File Format) is Apple's audio file format. Files are larger than MP3s (about 1

0 MB per minute) and will continue to be used for audio if the original audio is needed in a non-compressed format.

. 6 Recently, Sun Microsystems introduced the AU audio format from some legacy systems such as Sun, other various Unix-based computers, Adobe Audition, and QuickTime.

NOTE: RealAudio (.ra) files are not directly compatible with PowerPoint. You can convert them to MP3 format with a free program called Zamzar.

Video File Formats Supported in PowerPoint

PowerPoint supports the following video formats: .avi, .mpg, and .mpeg .

. 1 Audio Video Interleave (AVI) files are video formats created by Microsoft that store both video and audio data. These files are compatible with Windows Media Player, Microsoft Movies & TV and Apple QuickTime Player. Since they are bundled with the respective operating systems, your computer uses these formats by default when you try to play an AVI file.

  1 Audio-Video File Formats JD Sartain / IDG Worldwide

1 Audio and Video File Formats

2. The video formats MPG and MPEG (Moving Picture Experts Group) are compressed movie files used for Internet distribution. Current MPEG variations include MPEG-1, MPEG-2, MPEG-3, MPEG-4, MPEG-7 and MPEG-21, and are much better in quality than the competition.

NOTE: QuickTime movies (.mov) and RealVideo (.ram or .rv) are not directly compatible with PowerPoint. You can convert them to MPG format with one of the many video conversion programs such as iSkysoft Video Converter Ultimate.

Pasting Audio Files in PowerPoint

This part is simple. Open your PowerPoint slideshow.

. 1 Select Insert> Media> Audio> Audio on my PC

a. Navigate to your music or sound folder

. B. Select the appropriate file and then click the Insert button.

c. PowerPoint drops the speaker icon and the play / pause slider in the center of the screen.

d. Click on the speaker and drag it over the screen to the desired location.

e. Click the Play button to listen to your audio file.

  2 Insert audio files. JD Sartain / IDG Worldwide

2 Insert audio files.

. 2 Select Insert> Media> Audio> Record Audio

a. The dialog Record sound will be opened

b. In the field name enter a file name for your sound file.

c. Click the red circle / record button to start

. D. Speak into the microphone and note that the counter is ticking off the seconds.

e. When done, click on the square (with the red outline) and then OK .

f. PowerPoint drops the speaker icon and the play / pause slider in the center of the screen.

g. Click on the speaker and drag it over the screen to the desired location.

h. Click the Play button to listen to your audio file.

Inserting Video Files in PowerPoint

  3 Inserting Video Files JD Sartain / IDG Worldwide

3 Inserting Video Files [19659017] 1. Select Insert> Media> Video> Online Video [19659043] a. Enter the URL in the Online Video dialog box (copy it).

b. Then click on the Insert button.

c. PowerPoint places the video in the middle of the current slide.

d. Click the Play button to watch your video file.

. 2 Select Insert> Media> Video> Video on my PC

a. Navigate to the folder where the video is stored

. B. Select it and click the Paste button.

c. PowerPoint places the video in the middle of the current slide.

d. Click the Play button to play your video file.

To insert an animation, follow these steps to insert graphics or images: Insert> Online Images> Animations Select one Click the button in the library Insert .


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