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What is Inbox Zero and how can you achieve it?



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Inbox Zero is a prerequisite for digital productivity advocacy. Achieve "Inbox Zero" is the equivalent of the knowledge worker to "achieve enlightenment". However, Inbox Zero does not mean having an empty inbox ̵

1; it's just about reducing the stress of emails.

Why Inbox Zero Matters

Let's handle it The first part of the question is: Why should you care what Inbox Zero is?

If you're interested in taming your inbox, or more generally, being efficient and productive, you should be familiar with Inbox Zero. Inbox Zero is a big thing that's been around since 2006. She was the subject of many presentations and even books.

The search for Inbox Zero brings back 108 million search results in Google and will continue to be a cultural touchstone for productivity for a very long time – even when it's faded in and out. If you are interested in productivity at all, you should be aware of it. And hey, it could help you!

RELATED: Forget Inbox Zero: Use OHIO to search your emails

What is Inbox Zero?

Inbox Zero is a productivity philosophy for dealing with a constant, lifelong stream of e-mails. It was first expressed by Merlin Mann on his 43Folders website, which is currently (and hopefully temporary) unavailable, but mirrored by the Internet Archive. Inbox Zero was so popular that it created a separate website – InboxZero.com – that stores Mann's Inbox Zero articles. This page is currently not available, but is also mirrored on archive.org.

The Inbox Zero series contains ten articles, most of which deal with e-mail handling techniques. They are interesting and useful and we recommend that you read them if you have not already done so.

At the heart of Inbox Zero are not these handy tips. It's not even about having emails in your inbox despite the name.

Inbox Zero is not about having an empty inbox.

If you've thought that "Inbox Zero" means that there are no emails in your inbox, do not worry because you're not alone. We have the web for "What is Inbox Zero?" Searched and found on many websites that Inbox Zero is just an empty inbox.

They are all wrong.

The point with Inbox Zero is that emails are never-ending streams. An empty inbox is always temporary. So setting a blank inbox as the destination is a breeze. They are delivered to other people who send you e-mails. The only secure way to have an empty inbox is to block all emails. This is functionally equivalent to the fact that you do not have an Inbox.

To keep the inbox at zero, you may need to watch him like a hawk and handle every email the moment it arrives.

This is unrealistic.

Instead, the Inbox Zero philosophy assumes that your inbox is a source of stress. Inbox Zero tries to reduce stress and focus on your work as little as possible. That's why all practical tips are about making email easier and automating things.

On Inbox Zero's Merlin Mann website, which is now offline, but still available in archived form, it says on Inbox Zero:

It's information about how your emails, your attention and get your life back. This "zero"? It's not how many messages are in your inbox, but how much of your own brain is in that inbox. Especially if you do not want it to be that way. That was it's already.

Inbox Zero is not about how many messages are in your Inbox. This quote is from Merlin Mann himself, and you can not be more authoritative.

How to Reach Inbox Zero

Ultimately, like all good philosophy, Inbox Zero is more of an attitude and a state of mind than a set of specific actions. There are no special steps to achieve zero inbox, nor to achieve enlightenment.

That does not mean that following the practical tips that man gives you when dealing with your post does not cause you to be literally empty inbox – far from it! For most people, the least burdensome inbox is an empty inbox, and you have more power if you manage it. But there will be emails again tomorrow.

Mann suggests some practical measures, such as setting filters, using ready-made responses, and moving emails to other folders as part of a method to reduce the burden that emails can cause. An empty inbox is just one possible side effect of this method, not the ultimate goal.

The ultimate goal is that your inbox is not a source of stress.

So if you ever hear people say this inbox Zero is unrealistic or unreachable, you can be sure they did not understand it. It's not about not having emails. It's about not getting stress from emails.

For this reason, we recommend using OHIO (Only Handle It Once) to search your emails. Instead of focusing on the nebulous goal of "Inbox Zero" – something that is often misinterpreted – you will save time and stress if you only process your e-mails once. As you focus on OHIO, you are approaching the very philosophy of Inbox Zero.

RELATED: Forget Inbox Zero: Use OHIO to search your emails


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