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What is Microsoft Editor and how do I use it?

Office 365 logo

Microsoft Editor is an intelligent typing assistant with AI support that is available for Word, Outlook and as a browser extension. Microsoft Editor, available in over 20 languages, is designed to make you a better writer. Here’s a quick look at how to use it.

Microsoft provides a basic version of the editor free of charge ̵

1; provided you have a Microsoft account. This version contains the essential elements you would expect from a writing assistant, such as: B. a grammar and spell checker. The editor’s premium features are only available to Microsoft 365 subscribers.

Using the editor for Microsoft 365

Sign in to your Microsoft 365 account and open Word or Outlook. We’ll be using Word for this tutorial, although the editor works the same for both applications.

As soon as you start typing Word, Microsoft Notepad checks your text in real time. That is, as with any text linter, the text is underlined (either with (1) a dashed line or (2) a solid line) that may need to be corrected.

Underlined text in Word

Clicking on the underlined text displays a brief description of the error and a suggestion. Clicking on the suggested word will replace the error in your text.

Possible correction tip from the editor field

You’ll also notice that there’s a new Editor group on the ribbon on the Home tab.

Editor option in the ribbon

When you click this option, the Editor panel opens on the right side of the window. Here you can see an overall rating of your content based on the editor’s algorithm as well as other stats like readability and the time it took to read your content.

Editor's Score

Here are the things the editor will look for when giving your score:

  • Corrections:
  • Refinements:
    • clarity
    • Conciseness
    • formality
    • Inclusivity
    • Perspectives
    • Punctuation conventions
    • Sensitive geopolitical references
    • vocabulary

The editor tells you how many instances of each problem are shown in the content. While each item under “Refinements” can be viewed as suggestions, items under “Fixes” are generally required to troubleshoot problems.

Corrections and refinements

Clicking an item in a menu takes the tool to the first instance of this problem in the text. From there, you can either accept or ignore the editor’s suggestion.

Editor gif

While it feels good to have a good score in the editor, remember that the most important goal in writing is to write for the audience – not to please the editor. Even the editor itself changes our grammatical error above from “your” to “you” and then marks it as a formality problem, suggesting that we will change it from “you” to “you are” later. Microsoft Editor can’t determine who you’re writing for. So use your best judgment.

Using the Editor for the Web

To use Microsoft Editor on the web, you must download the web extension. At the time of writing, Editor has an extension for Chrome and Edge.

Find and install the extension in your respective browser. After the installation, the editor icon will be displayed in the toolbar of your browser. Click on it and select “Sign In” from the drop-down menu.

Editor extension in Chrome

Once you’re signed in to your Microsoft account, you’ll see a few options in the extension’s menu. Here you can switch various linter options such as spelling or grammar on and off. To deactivate a function, move the slider for the corresponding option to the left.

You can also select one of the proofing languages ​​supported by the editor.

Editor plug-in suggestions

The Editor Extension is not compatible with every site on the web. For example, it’s compatible with WordPress, but not OneDrive. Editing a Word document in OneDrive is therefore only possible using the native editor function in Microsoft 365.

Notepad does not support message

The editor extension works exactly as described in the previous section. That is, errors in the content will be underlined with a solid or dashed line, and if you click the underlined word, a suggestion will appear. You can click the editor’s suggestion to replace the source content.

Editor in action in WordPress

If you’re working online and the editor is in the way, you can turn off the editor for that particular site. On the site, click the extension icon in the toolbar and select “Disable editor on www..With.”

Deactivate option in editor

Note: While www.howtogeek.com is showing the “Disable editor on …” message, this is actually How-To Geeks WordPress that we are blocking the editor for. When you block a WordPress site, the editor displays the URL of that site – not www.wordpress.com.

After making your selection, Microsoft Editor will now be blocked on this site. You can reactivate the editor by clicking on the symbol in the system tray and “Activate editor at www..With.”

Activate the editor for Howtogeek

CONNECTED: Grammar vs. Microsoft Editor: Which Should You Use?

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